Jefferson County Board Of Education - Agency Bids & RFPs

Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:45 PM. any bids received after the designated date and time, will not be considered.

It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases and school downtime, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.

All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. The quality and grade of all products and services provided by low bidder shall meet all local, state, and federal requirements and inspectionbuilding codes and test, permits, and license. . .

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. Bid will be awarded, for all items listed to the lowest responsible bidder.

Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified and experience doing business under the same firm name in which the bids are submitted. Required background check: Anyone that performs work at Jefferson County Schools must have a basic criminal background check on file.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. Failure to provide a satisfactory substitute will be sufficient reason to terminate this contract.

The board reserves the right to request demonstrations or samples of products or services before an award is made. Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request. Failure to provide the sample s within this timeframe will result in rejection of the product from award consideration.

Bids may be disqualified for failure to mark envelope as required, failure to sign bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to deliver deviations must be identified and documented on the appropriate enclosed form. Failure to do so may result in disqualification of the vendor.

Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:00 PM. any bids received after the designated date and time, will not be considered.

Payment will be made via VISA purchasing card. successful bidder will receive complete information, once the bid is awarded.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders’ ability to meet the requirements of the invitation to bid.

Prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate their fitness and ability to provide the product, material, or service on the terms and conditions specified. apparent low bidder will be researched through sam. gov prior to award.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. in cases where the vendor consistently fails to meet delivery deadlines, resulting in repeated overtime costs for our employees, we reserve the right to terminate the contract.

The board reserves the right to request demonstrations or samples of products or services before an award is made. bidder may deliver, upon request, a sample of each item on which was bid for evaluation within 7 days of request.

Bids may be disqualified for failure to mark the envelope as required, failure to sign a bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. any and all deviations must be identified and documented on the appropriate enclosed form. failure to do so may result in disqualification of the vendor.

Bids must be received by the Bids and Contracts Department by Monday, July 13, 2026, at 1:30 p. m. any bids received after the designated date and time, will not be considered.

It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases by the Jefferson County Board of Education, and certain down times, such as Christmas holidays, spring and fall breaks and summer vacation, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.

All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. Products that are deemed inferior, of poor quality, or unacceptable by representatives of the district shall be returned at no cost to the district and must be replaced within 24 hours from the time of notice of unacceptability with an acceptable product.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. bid will be awarded to lowest bid for the specified services for all Jefferson county schools.

Prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate to the Jefferson County Board of Education the board their fitness and ability to provide the product, material, or service on the terms and conditions specified. All potential vendors must disclose eligibility to bid on the project. Complete enclosed certificate of eligibility.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. If at any time the vendor makes a delivery that is not in accordance with the instructions, conditions, and specifications set forth by the Jefferson County Board of Education without the consent of said Jefferson County Board of Education, such delivery will constitute grounds for the cancellation of the contract and/or the removal of this vendor from the Jefferson County Board of Education bidders list for not less than one year.

The board reserves the right to request demonstrations or samples of products or services before an award is made. The vendor must supply a return label or pick up the sample within one month following the bid opening.

Bids may be disqualified before the awarding of the contract for any of the following: Failure to mark the envelope as required, failure to sign a bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to do so [identify and document deviations] may result in disqualification of the vendor.