Jefferson County Board Of Education - Agency Bids & RFPs

It is customary that payment terms will be net 30 days from invoice date. however, because of the volume of purchases by the jefferson county board of education, and certain down times, such as christmas holidays, spring and fall breaks and summer vacation, occasionally 45 days from invoice date will be necessary to process payment. it is customary that payment terms will be net 30 days from invoice date. however, because of the volume of purchases by the jefferson county board of education, and certain down times, such as christmas holidays, spring and fall breaks and summer vacation, occasionally 45 days from invoice date will be necessary to process payment.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, grading rubric, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, grading rubric, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid.

Prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate to the jefferson county board of education the board their fitness and ability to provide the product, material, or service on the terms and conditions specified. prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate to the jefferson county board of education the board their fitness and ability to provide the product, material, or service on the terms and conditions specified.

Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request. bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request.

Questions due: monday, september 14, 2026 @10:00 a. m. questions due: monday, september 14, 2026 @10:00 a. m.

Bids may be disqualified before the awarding of the contract for any of the following: see bid specifications for detailed description a. failure to mark the envelope as required. bids may be disqualified before the awarding of the contract for any of the following: see bid specifications for detailed description a. failure to mark the envelope as required.

Bids must be received by Tuesday, August 25, 2026, at 1:00 p. m. tuesday, august 25, 2026 @1: 00 p. m.

Payment terms are customarily net 30 days from invoice date, but 45 days may be necessary. it is customary that payment terms will be net 30 days from invoice date.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods of services proposed to be provided and their conformity with specifications. bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods of services proposed to be provided and their conformity with specifications,

Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified. successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified

A required prebid conference is scheduled for Tuesday, August 18, 2026, at 1:00 p. m. required prebid conference: tuesday, august 18, 2026 @1: 00 p. m.

The board reserves the right to request demonstrations or samples of products or services before an award is made. the board reserves the right to request demonstrations or samples of products or services before an award is made.

Bids may be disqualified for failure to mark the envelope as required, failure to sign bid document on required signature pages, or failure to attend the prebid meeting if required. bids may be disqualified before the awarding of the contract for any of the following: a. failure to mark the envelope as required.

Bids must be received by Wednesday, July 15, 2026, at 10:00 a. m. Delivery for water source heat pumps should be a minimum of six weeks after receiving a complete purchase order. Delivery for all other units should be a minimum of three weeks after receiving a complete purchase order. Delivery for water source heat pumps should be delivered a minimum of six weeks after receiving a complete purchase order.

The successful bidder agrees to accept payment via a Visa purchasing card. By submitting a bid, the vendor contractor is agreeing to accept payment for invoices via a Visa purchasing card.

All units will have a 5-year warranty on compressors and manufacturer's standard, and a 10-year warranty on the gas-fired heat exchanger. All units will have a 5year warranty on compressors and manufacturers standard. 10 year warranty on the gas fired heat exchanger.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, grading rubric, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. The lowest total cumulative price for all five groups will also be considered. Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, grading rubric, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid.

Prospective bidders shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate their fitness and ability to provide the product, material, or service. Successful bidders shall have a minimum of three years providing services of similar size, nature and complexity. Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified and experience doing business under the same firm name in which the bids are submitted.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. Failure to deliver as specified and in accordance with the bid submitted, including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education.

Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days of request. Failure to provide the sample(s) within this timeframe will result in rejection of the product from award consideration. Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request.

Bids may be disqualified for failure to mark the envelope as required, failure to sign a bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, failure to attend the prebid meeting if required, or failure to provide all requested information. Bids may be disqualified before the awarding of the contract for any of the following: see bid specifications for detailed description a. Failure to mark the envelope as required.

Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:45 PM. any bids received after the designated date and time, will not be considered.

It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases and school downtime, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.

All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. The quality and grade of all products and services provided by low bidder shall meet all local, state, and federal requirements and inspectionbuilding codes and test, permits, and license. . .

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. Bid will be awarded, for all items listed to the lowest responsible bidder.

Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified and experience doing business under the same firm name in which the bids are submitted. Required background check: Anyone that performs work at Jefferson County Schools must have a basic criminal background check on file.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. Failure to provide a satisfactory substitute will be sufficient reason to terminate this contract.

The board reserves the right to request demonstrations or samples of products or services before an award is made. Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request. Failure to provide the sample s within this timeframe will result in rejection of the product from award consideration.

Bids may be disqualified for failure to mark envelope as required, failure to sign bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to deliver deviations must be identified and documented on the appropriate enclosed form. Failure to do so may result in disqualification of the vendor.

Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:00 PM. any bids received after the designated date and time, will not be considered.

Payment will be made via VISA purchasing card. successful bidder will receive complete information, once the bid is awarded.

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders’ ability to meet the requirements of the invitation to bid.

Prospective bidders and contractors shall be properly licensed, certified, or registered with appropriate governmental or regulatory authorities and must be prepared to demonstrate their fitness and ability to provide the product, material, or service on the terms and conditions specified. apparent low bidder will be researched through sam. gov prior to award.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. in cases where the vendor consistently fails to meet delivery deadlines, resulting in repeated overtime costs for our employees, we reserve the right to terminate the contract.

The board reserves the right to request demonstrations or samples of products or services before an award is made. bidder may deliver, upon request, a sample of each item on which was bid for evaluation within 7 days of request.

Bids may be disqualified for failure to mark the envelope as required, failure to sign a bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. any and all deviations must be identified and documented on the appropriate enclosed form. failure to do so may result in disqualification of the vendor.