This is a formal sealed bid proposal for disposable ophthalmology instruments, specifically a price list for Glaucomagoniotomy. Bids are governed by New York State Finance Law sections 139j and 139k, which restrict communications during the procurement process and establish sanctions for violations. All communications must be in writing and submitted to the designated buyer. Sealed bids must be returned to the Nassau University Medical Center's Purchasing Department by 2:00 PM on June 11, 2026. Late bids will not be accepted. Bids must be FOB destination and include delivery within doors. The contract period is for one year with options to extend for up to four additional years. Prices must remain firm for the first year. Samples may be required and must be submitted according to instructions. The award will be made to the lowest responsible bidder. Additional clauses regarding insurance, labor laws, and noncollusive bidding are included.
The bid notice states that sealed bids must be returned to the Nassau University Medical Center's Purchasing Department by 2:00 PM on the date indicated on the bid, which is June 11, 2026. Any bid received after 2:00 PM will not be accepted.
The bid notice indicates that cash discounts of a specified percentage will be allowed for prompt payment within 30, 60, or 90 days. If no discount is shown, payment terms will be net 90 days.
The successful bidder warrants the equipment furnished and all associated equipment against any defects in design, workmanship, and materials against failure to operate satisfactorily for one year from the date of acceptance by the using department or agency, other than defects arising solely from accident or abuse occurring after delivery.
The bid notice states that awards will be made to the lowest responsible bidder. Cash discounts will not be a factor in determining awards, except in tie bids. Consideration will be given to the reliability of the bidder, the qualities of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purpose for which required, and the terms of delivery.
The bidder must be prepared, if requested by the director of purchasing, to present evidence of experience, ability, and financial standing, as well as a statement as to plant, machinery, and capacity for the production and distribution of the material on which they are bidding.
The bid notice mentions that sanctions for knowing and willful violations of the procurement requirements include disqualification from eligibility for an award of any contract. It also states that an order may be cancelled at the vendor's expense upon nonperformance.
The bid notice mentions pre bid site visits and bidders pre bid conference and walk through as clauses that may apply if checked. Clause 44 states that the prospective supplier, when bidding, represents and warrants that they have visited and know the sites or premises upon which the work is to be performed.
Samples, when required, must be submitted strictly in accordance with instructions, otherwise the bid may not be considered. If samples are requested subsequent to bid opening, they shall be delivered within five 5 business days of the request for bid to have consideration. Samples must be furnished free of charge.
Objections to the terms of this sealed bid, once released in final form, or to the conduct of receipt, evaluation, or award of sealed bid must be presented in writing within ten calendar days of the release of this solicitation, or the date the objector knows or should have known the basis for its objection.
