Ccsd15 - Palatine Community Consolidated School District 15 - Il - Agency Bids & RFPs

The bid due date is Thursday, April 23, 2026, at 9:00 a. m. CDT. Bids must be delivered no later than this time.

The board will attempt to make payments for items ordered within thirty (30) days of delivery. Invoices must be submitted in a timely manner, and if received by the 25th day of the month, will be processed and paid at the next regularly scheduled board of education meeting.

Contractor makes the following warranties to the board: it will have good title to all goods supplied, said goods will be free of liens and encumbrances, all goods supplied will be of merchantable quality, and all goods supplied will be fit for the particular use intended, free from defects, and in full conformity with the specifications. These warranties shall survive acceptance of the goods.

Contracts will be awarded to the lowest responsible, responsive bidder, as determined by the board in its sole judgment, considering conformity with specifications, terms of delivery, quality and serviceability, and such other factors as the board deems necessary and appropriate in the best interest of the school district.

Proposals must be made in accordance with the instructions, submitted on forms of proposal marked exhibits a, b, c, d, and e, and signed by legally authorized persons. Oral, telephonic, telegraphic, electronic, or facsimile transmitted bids will not be accepted. Bidders must familiarize themselves with the conditions pertinent to the fulfillment of the work required.

The board reserves the right to terminate the contract for just cause upon ten (10) days written notice to the contractor without any penalties. Just cause may include failure to pay suppliers, disregard of laws, failure to follow bid specifications, or failure to maintain the level of service required.

Bids and samples, if any, must be delivered no later than Thursday, April 23, 2026, at 9:00 a. m. CDT.

The bid due date is Friday, April 24, 2026, at 10:00 a. m. local time. The project is expected to commence on or about June 8, 2026, and be completed by July 31, 2026.

The board will attempt to make payments for items ordered within thirty (30) days of delivery. Invoices received by the 25th of the month will be processed and paid at the next regularly scheduled Board of Education meeting. All payments are governed by the Illinois Local Government Prompt Payment Act.

Contractor warrants that goods supplied will have good title, be free of liens and encumbrances, be of merchantable quality, be fit for the particular use intended, be free from defects, and be in full conformity with specifications. These warranties shall survive acceptance of the goods.

Contracts will be awarded to the lowest responsible, responsive bidder, as determined by the board in its sole judgment, considering conformity with specifications, terms of delivery, quality and serviceability, and such other factors as the board deems necessary and appropriate in the best interest of the school district.

Bidders must submit proposals on forms provided by the Board of Education. Proposals must be signed by legally authorized persons. Evidence may be required to substantiate signatures. Oral, telephonic, telegraphic, electronic, or facsimile transmitted bids will not be accepted. A bid bond or certified check of 10% of the proposal is required. Performance and labor and material payment bonds are required within 10 days of award. Contractors must comply with prevailing wage laws and provide proof of insurance. All employees working on school property must undergo a criminal background investigation.

The provision of section **** of the highway standards shall apply to this project, except that the amount of the daily charge shall be $500 five hundred dollars per calendar day for liquidated damages.

The deadline for submission of proposals is Wednesday, April 22, 2026, at 11:30 a. m. CDT. The bid notice states deadline for submission wednesday, april 22, 2026 at 11: 30 a. m. cdt.

The bid notice states that all standard maintenance and repair work must include a minimum 90-day warranty on parts and workmanship. The text is: all standard maintenance and repair work must include a minimum 90day warranty on partsand workmanship.

The bid notice states that proposals will be evaluated based on capacity, turnaround time, logistics, qualifications, specialization, references, cost, and value-added services, with the district seeking the best overall value, reliability, and service quality. The text is: Proposals will be evaluated based on the following criteria, listed in relative order of importance: i. Capacity, turnaround time, logistics: Demonstrated ability to handle bulk summer maintenance within the districts required timeline, standardturnaround times for inyear repairs, and efficient pickupdelivery processes. ii. Qualifications, specialization, references: Expertise of the technicians e. g. , master luthiers, specialized brass techs, quality of workmanship, andreferences from similarsized illinois school districts. iii. Cost Pricing structure: Competitiveness of unit pricing, standard maintenance fees, and parts markup. iv. Valueadded services: Provision of loaner instruments, robust inventoryrepair tracking systems, and overall ease of doing business.

The bid notice requires vendors to have a minimum of five years of demonstrated experience providing repair and maintenance services for K12 musical instruments, use qualified repair technicians, and demonstrate capacity to service large inventories. The text is: a minimum of five 5 years of demonstrated experience providing repair and maintenance services for k12 musical instruments. use of qualified repair technicians appropriate to the instrument families serviced. demonstrated capacity eg, staffing, space, etc. to service large inventories of schoolowned instruments across multiple school sites while meeting the turnaround timelines specified in this rfp, including during highvolume seasonal maintenance cycles.

The bid notice states that questions are due via email on Wednesday, April 15, 2026. The text is: questions due via email wednesday, april 15, 2026.

The bid documents must be delivered no later than uesday, march 24, 2026, at 11: 30 a. m. cdt.

The board will attempt to make payments for items ordered within thirty 30 days of delivery.

The contractor makes warranties to the board and users of the goods, including good title, merchantable quality, and fitness for intended use.

Contracts will be awarded to the lowest responsible, responsive bidder.

The contractor must have a commercial pesticide applicator certificate or license for every representative performing onsite service.

The board reserves the right to terminate the contract for just cause upon ten 10 days written notice to contractor without any penalties.

Site inspections for all prospective vendors can take place from 7:00-10:00 a. m. , monday through friday by appointment only.

Questions regarding this bid will be addressed by email only and should be submitted to kathy sauerland at ***@***. *. * questions will be addressed after 11:30 a. m. local time on tuesday, march 17, 2026.

The bid states, bids and samples, if any must be delivered no later than thursday, february 19, 2026, at 11: 30 a. m. cst.

The bid states, he board will attempt to make payments for items ordered within thirty 30 days of delivery.

The bid states, contractor makes the following warranties to board and users of the goods herein described: a it will, at the date of delivery, have good title to any and all goods supplied hereunder, and said goods will be free and clear of any and all liens and encumbrances b any and all goods supplied hereunder will be of merchantable quality c any and all goods supplied hereunder will be fit for the particular use intended, will be free from defects, whether patent or latent in material or workmanship, and will be in full conformity with the specifications contained herein.

The bid states, contracts will be awarded to the lowest responsible, responsive bidder, as determined by the board in its sole judgment, considering conformity with specifications, terms of delivery, quality and serviceability, and such other factors as the board deems necessary and appropriate in the best interest of the school district.

The bid states, he board reserves the right to reject any and all bids or any part thereof, and to waive immaterial technicalities in the bidding.

The bid states, he board reserves the right to terminate the contract for just cause upon ten 10 days written notice to contractor without any penalties.