This Invitation for Bid (IFB) from the Commonwealth of Pennsylvania, Department of General Services, is for liquid bituminous materials for Commonwealth agencies and eligible local public procurement units. The contract covers materials only; suppliers are not permitted to perform application services. Bidders must submit pricing on the attached Exhibit 2, Liquid Bituminous Bid Sheet, in Excel format. Required documents include the bid sheet, contractor point of contact form, tank truck schedule form, costars program election to participate form, reciprocal limitations act requirements, Iran free procurement certification form, lobbying certification form, and worker protection and investment certification form. Awards for FOB destination line items will be made to the lowest total price per gallon. For FOB source, awards will be made to responsive and responsible bidders who do not hold a current source pickup contract. The contract may be renewed for two additional one-year terms. Materials must conform to Department of Transportation Publication 408 and Bulletin 25, and be furnished from a source approved by PennDOT. Liquidated damages will apply for late deliveries. A price adjustment clause is included, with monthly adjustments based on the price of **** bitumen. Invoices must be submitted with specific mandatory and preferred items. The Commonwealth also offers an e-invoicing program. Contractors must certify compliance with Pennsylvania state labor and workforce safety laws.
The bid notice does not explicitly state a specific delivery deadline for proposals. However, it mentions that suppliers must receive all instructions at least 24 hours prior to the time specified for shipment of material, excluding Saturdays, Sundays, and holidays. For deliveries, a grace period of 12 hours is granted from the specified delivery time for all tank truck deliveries.
The bid notice does not explicitly detail the payment terms. However, it does provide information on how to submit invoices and check payment status via the Comptroller Office website.
The bid notice states that for FOB destination line items, the award will be made to the responsive and responsible bidder offering the lowest total price per gallon for the line item. For FOB source, award will be made to all responsive and responsible bidders who do not hold a current contract for source pickup.
The bid notice implies that bidders must be responsive and responsible. Additionally, materials must be furnished from a source approved by the Pennsylvania Department of Transportation, Bureau of Project Delivery, Innovation and Support Services Division prior to the bid opening. If applicable, a copy of an active DGS certified small business certification is required.
The bid notice specifies liquidated damages of **** per 12-hour period or fraction thereof for delays in delivery until a replacement tanker is provided. The Commonwealth may deduct these damages from any money payable to the awarded supplier or bill the supplier separately. Liquidated damages may also apply for failure to comply with shipping instructions, leading to truck storage, demurrage, and layover charges.
The bid notice does not mention any requirement for a site visit.
The bid notice does not require the submission of samples.
The bid notice does not specify a deadline for challenging the bid.
