Town Of Scarborough - Me - Agency Bids & RFPs

All bids must be submitted by Monday, August 31st at 10:00 a. m.

Proposals are sought from professional consulting firms with experience.

The contractor shall provide a landscape establishment period and landscape warranty period of a minimum of 365 days after the date of final acceptance to run concurrently. provide a landscape establishment period and landscape warranty period of a minimum of 365 days

Proposals are sought from qualified contractors and firms. seeking proposals from qualified contractors and firms

If the overall survival rate is less than 95%, the contractor is responsible for another full warranty period of 365 days for the replacement plants. if the overall survival rate is less than 95%, the contractor is responsible for another full warranty period of 365 days for the replacement plants.

The project must be completed by May 15, 2027.

All float drums have a 15 year prorated warranty against factory defects.

The town reserves the right to substantiate respondent's qualifications, capability to perform, and availability and past performance record.

Arrangements to conduct site visits and testing should be made to: Harbor Master Daryen Granata.

A vendor's failure to submit its proposal prior to the deadline will cause the proposal to be disqualified. Late proposals or amendments will not be opened or accepted for evaluation.

Sealed bids must be submitted by July 30, 2026, at 10:00 AM. Late bids will not be accepted.

Payment for agreements will be made within 30 days of receipt of a proper billing or delivery of goods/services, whichever is later. Payment schedule will be determined with the winning bidder.

Certified factory warranty personnel shall be available to respond in a timely manner. Bidder will provide detailed information on how this will occur. Bidder will provide detailed information how this will occur

Award will be made to the lowest responsive and responsible bidder. Award will be made to the lowest responsive and responsible bidder as noted below evaluation criteria.

Bidders must provide enough information to constitute a definite, firm, unqualified, and unconditional offer. To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of the ITB.

The town may require a bidder to provide a sample product for firsthand examination. the requirement that a bidder will provide a sample products so that the town can make a firsthand examination and determination.

Failure to supply satisfactory proof of insurance or lapse of policy is a material breach. Failure to supply satisfactory proof of insurance within the time required will cause the town to declare the bidder nonresponsive and to reject the bid.

Proposals are due on August 10, 2026, by 2:00 PM. proposals due august 10, 2026 section 1 overviewthe town of scarborough seeks proposals. . .

The evaluation is based on experience qualifications (30 points), capabilities (15 points), personnel qualifications (25 points), references (15 points), and workload availability (15 points). The town of scarboroughs evaluation and selection process is a qualificationsbased selectionqbs for professional services.

Firms must have experience in the requested specialties. Key personnel qualifications, prior municipal experience, and willingness to provide exclusive services within municipal boundaries are highlighted. a brief summary of experience of individuals who will be working with the town of scarborough, with respect to the specific services being provided.

The deadline for written questions is July 28, 2026. deadline for written questions july 28, 2026

Proposals may be disqualified if the hourly rate fee proposal is not in a separate sealed envelope, or if a certificate of insurance is not submitted within two weeks of the notice of award. a proposal will be disqualified if the hourly rate fee proposal is not contained within aseparate sealed envelope.