This is a Request for Proposals (RFP) from the City of Knoxville for playground resurfacing services at Suttree Landing Park. The scope of work includes the removal and replacement of existing surfacing with options for rubber tile and artificial turf, ensuring compliance with CPSC, IPEMA, ADA, and ASTM standards. Key dates include the availability of the RFP on May 22, 2026, a preproposal conference on May 28, 2026, a question deadline of June 5, 2026, and a submission deadline of June 12, 2026. Proposals will be evaluated based on design approach, technical approach, experience, and cost. Submissions can be made electronically or by hard copy. Mandatory requirements include a preconstruction meeting, site safety measures, and a certified playground safety inspector on-site during installation. Deliverables include design drawings, IPEMA certification, maintenance manuals, and a repair kit. A warranty is required for all work. Proposers must adhere to a strict no-contact policy and submit various affidavits and certifications.
The submission deadline for proposals is June 12, 2026, at 11:00:00 a. m. Eastern Time. The issuance of written addenda by the City of Knoxville Purchasing Division is the only official method whereby a deadline extension for proposal submissions or additional information can be given.
The contractor shall provide manufacturer warranties and installer warranties. All work shall comply with and be warranted in accordance with CPSC guidelines, IPEMA certification requirements, and ASTM standards. Independent laboratory validation of compliance with ASTM standards shall be provided, where applicable.
Proposals will be evaluated on a variety of quantitative and qualitative criteria including design approach and creativity (30 points), technical approach and compliance (25 points), experience and qualifications (25 points), and cost proposal (20 points).
The City of Knoxville is seeking qualified contractors to provide removal and replacement of playground surfacing. Experience and qualifications, including relevant experience with similar playground surfacing projects and certifications, are evaluated.
A preproposal conference will be held on Thursday, May 28th, at 2:00 p. m. at Suttree Landing Park. Attendance is not mandatory, but proposers are strongly encouraged to attend to familiarize themselves with the site and existing conditions.
Questions can be submitted in writing and must be in the hands of the assistant purchasing agent by 4:30 p. m. Eastern Time on June 5, 2026.
Failure to comply with any declarative statements (must, shall, will) may result in their bid being non-responsive and disqualified. Unauthorized contact with city representatives after solicitation posting may also cause disqualification.
