Yorktown Heights City Bids, NY

The bid notice states that sealed proposals will be received until 10:00 a. m. , on Thursday, February 19, 2026 at the Town Hall, 363 Underhill Avenue, Yorktown Heights, ****.

The bid notice states that the town reserves the right to accept that bid which it deems most favorable to the interests of the town of Yorktown.

The bid documents state that routine service and cleaning of the air conditioning units are to be completed no later than the first week of May of each contract year. For emergency services, the repair service response should be within a reasonable amount of time, not more than two hours from the call for service. Delivery of all materials included under this bid shall be made not later than the date specified in the bid documents or project schedule.

The bid notice indicates that as the work progresses, but not more often than once a month, the contractor will submit a requisition for the value of work performed and materials provided. From each requisition, the town will retain five percent. When the work is substantially completed, the contractor will submit a requisition for the remainder of the contract balance. The town will make a final inspection within thirty days after receiving written notice of substantial completion and issue a substantial completion payment. Final inspection for completion of all work will be made within ten days after receiving written notice of completion, and the town will then authorize payment of the final estimate.

The bid notice states that all work performed or goods supplied under the contract shall be guaranteed by the contractor against all defects resulting from the use of inferior materials, equipment or workmanship, for a period of five years from the date of final completion and acceptance of the work.

The bid notice specifies that the award will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid documents.

The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid. The town reserves the right to reject any bid if the evidence submitted by, or the investigation of such bidder fails to satisfy the town, in the town's sole discretion, that it is properly qualified to carry out the obligations of the contract and to complete the contemplated work. Factors considered include financial resources, technical qualifications, experience, organization, material, equipment, facilities, and personnel resources and expertise.

The bid notice mentions that if the contractor fails to deliver as ordered, or within the time specified, or within a reasonable time as interpreted by the town, or fails to make replacement of rejected or defective goods, that shall constitute a breach of the contract, and the town may arrange to have the work performed from other sources. The town reserves the right to terminate the contract upon breach within ten days written notice provided to the contractor.

The bid notice states that the town will hold mandatory meetings with vendors to inspect the units subject to this proposed contract on October 14th-17th, 2025, and October 20th-24th, 2025, from 7 am to 12 pm at **** Commerce Street, Yorktown Heights, NY. Vendors must be located no more than 25 miles from Yorktown Heights, NY. To make an appointment, call ****.

A bidder shall have five business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk.

Sealed proposals must be received by the Town Clerk by 10:00 AM on Friday, November 7, 2025. The town is not responsible for any delivery delays that may cause the proposal to arrive beyond the deadline. Sealed proposals must be received by the town clerk at the office of the town clerk, town hall, 363 underhill avenue, yorktown heights, new york **** by 10:00 a. m. on friday, november 7, 2025.

The town will choose the response that it determines, in its sole discretion, is most advantageous to the town, based on criteria including experience and qualifications, financial proposal, and the plan. in selecting the proposers with whom to commence contract negotiations, and in ultimately awarding any agreement resulting from this solicitation, the town will choose the response that it determines, in its sole discretion, is most advantageous to the town.

Proposers must submit a description of their vending machine plan, including location, food/drink offerings, and number of units, as well as a detailed fee structure. They must also provide proof of insurance, a non-collusion certification, and a disclosure of relationships to the town. interested proposers must submit the following: 1. describe plan for vending machines, including location, fooddrink offerings and number of units. 2. describe in detail the fee structure you propose for providing grant writing services. 3. proof of insurance. 4. a noncollusion certification as required by general municipal law section **** disclosure of relationships to the town of yorktown.

The Town of Yorktown requires delivery of all bid items to be made within five working days after receipt of order and during business hours of 7:00 a. m. to 3:00 p. m. The contract term for this project shall be for a duration of one year, commencing on or about February 9, 2026, with an option to extend for one additional term of one year.

The bid notice states that all goods furnished by the bidder are guaranteed against defects in workmanship and/or material for a period of one year from the date of delivery, inspection, and acceptance by the Town. Any equipment provided which becomes defective during the guarantee period shall be replaced or redone by the bidder, free of charge.

The Town of Yorktown intends to award the bid to the lowest responsible bidders for each bid item on the bid summary table. Awards will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid document.

The Town of Yorktown will consider the qualifications of all bidders and may conduct investigations to evaluate the responsibility, qualification, and financial ability of bidders. Bidders must be fully qualified to deliver the goods specified in the bid documents, and the Town reserves the right to request references. The Town may consider financial resources, technical qualifications, experience, organization, material, equipment, facilities, personnel resources, expertise, a satisfactory record of performance and business integrity, adequate accounting and auditing procedures, and compliance with requirements for the utilization of small, minority owned, and womenowned businesses.

If a bidder fails to deliver as ordered, within the time specified, or fails to make replacement of rejected or defective goods, it shall constitute a breach of contract. The Town may purchase goods from other sources and the bidder agrees to reimburse the Town for excess costs. The Town also reserves the right to terminate the contract upon breach within ten days of notice provided to the bidder.

The bid notice does not mention a mandatory or optional site visit. However, bidders must familiarize themselves with all aspects of the delivery location.

A bidder shall have five business days from receipt of the determination of non-responsiveness or non-responsibility to file an appeal with the Town Clerk.

The bid must be received by the Town Clerk, Town of Yorktown, NY, until 10:00 a. m. on Tuesday, December 30, 2025. The bidder assumes the risk of any delay in the mail or in the handling of mail by the employees of the Town of Yorktown. The bidder assumes the responsibility for having bids in on the time and the place specified above.

The bid notice states that payment for removal shall be paid for at the unit price bid per gallon in the proposal pages. Payment for removal shall be paid for at the unit price bid per gallon in the proposal pages.

The contractor is deemed to warrant and guarantee all work performed under this agreement. Contractor is deemed to warrant and guarantee all work performed under this agreement.

The town intends to award the bid to the lowest responsible bidder based on the total bid price for all four bid items. The town intends to award the bid to the lowest responsible bidder based on the total bid price for all four 4 bid items as further described below:

The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid. The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid.

The bid notice mentions that failure to respond within 30 minutes of an emergency call on two events will give the town the right to terminate the agreement or implement other measures as needed to ensure compliance with the contract documents. Failure to respond within 30 minutes of an emergency call on two 2 events, will give the town the right to terminate the agreement or implement other measures as needed to ensure compliance with the contract documents.

A pre-bid meeting will be held at the site, Yorktown Heights Water Pollution Control Plant, **** Greenwood Street on Thursday, December 11, 2025, at 10:00 am to answer prospective bidder questions and to review the areas of work. A prebid meeting will be held at the site yorktown heights water pollution control plant, **** greenwood street on thursday, december 11, 2025 at j 0:00 am to answer prospectivebidder questions and to review the areas of work.

A bidder shall have five 5 business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk. A bidder shall have five 5 business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk.