Sealed bid for maintenance and repair of floor care equipment for Worcester Public Schools. One-year contract with options to renew for second and third years. Bid opening on December 2, 2026 at 10:00 AM local time. Vendor must be on site within 48 hours for repairs; repairs completed within 7 business days. Minimum 90-day labor warranty. Minimum 5 years experience required. Award based on lowest net price. Bidder must bid all items. Multiple awards possible with primary and secondary vendors.
Delivery and/or completion to be made within as required by wps days from date of notification by the city. Vendor technician must be on site within 48 hours of notification for repairs.
Terms include prompt pay discount 30 days, net 45 days. Prompt pay discounts will be considered when determining the low bid except when discounts are for less than 30 days.
Warranty is minimum 90 days on labor as stated in the service level requirements. The bidder awarded the contract guarantees all equipment, materials, and workmanship for one year after final inspection.
Awards will be made to the bidder quoting the lowest net price in accordance with the specifications. The procurement officer shall award to the lowest responsible and responsive bidder.
Contractor must have minimum five (5) years of experience and experience servicing a wide range of battery and electrically powered floor care equipment. Qualified or certified technicians required.
If the successful bidder fails to deliver or complete within time specified, the city may purchase on the open market and charge any excess over contract price to the account of the successful bidder.
Requests for change or interpretation must be made within five (5) days (Saturdays, Sundays and holidays excluded) before scheduled bid opening date in writing to the purchasing division.
Bids that are incomplete, not properly endorsed, or signed will be rejected as informal. Conditional bids will not be accepted. Any bid withdrawn after the specified time forfeits the deposit.
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