Tulsa City Bids, OK

The bid submission date is June 10, 2026. Bids must be received no later than 5:00 PM CST on the bid submission date.

Payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services, whichever is later.

Seller warrants that all supplies will be of good materials and workmanship and free from defects and will conform to the specifications provided by the city. For services, seller warrants that it shall perform the services using personnel of required skill, experience, and qualifications in a professional and workmanlike manner. All warranties will remain in effect for a period of one year from the date the city accepts the supplies and/or services, or as specified in the specifications, whichever is later.

Generally speaking, the bid award will go to the lowest responsible bidder: the supply or service that can best meet the city's needs at the lowest cost. In addition to price and specifications, the buyer and departmental staff may also evaluate bidder history and experience, delivery time, maintenance requirements, and performance data, among other factors.

Bidders must have a current Oklahoma pesticide applicator license number, and each applicator must have a current certified applicator's license. Bidders shall have a formal written safety program and provide a copy of that program along with their bid. An equipment list is also required to be submitted with the bid response.

Failure of the seller to comply with the insurance requirements may be deemed a breach of the contract. More than one sample failing to meet specifications will result in cancellation of the purchase agreement without compensation. Seller will pay testing fees on any sample that fails to meet specifications.

Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA meeting, which is held on Thursdays at 8:30 am.

The bid submission date is **** must be received no later than 5:00 pm CST on this date. The notice also states that bids received after the stated date and time will not be accepted and will be returned to the bidder unopened.

The bid notice states that payment will be made net 30 days after receipt of a properly submitted invoice or the City's acceptance of the supplies or services, whichever is later.

The bid notice specifies that the seller shall provide additional commercial extended warranty service plans for the equipment purchased in increments of three, five, or ten years. Each washer, electric dryer, and gas dryer, along with related parts, will be warranted by the manufacturer to be of good material and workmanship for a minimum of one year from the date of delivery, unless otherwise stated. The seller shall respond within 72 hours of notification by the City of Tulsa regarding warranty issues.

The bid notice indicates that generally, the bid award will go to the lowest responsible bidder: the supply or service that can best meet the City's needs at the lowest cost. In addition to price and specifications, the buyer and departmental staff may also evaluate bidder history and experience, delivery time, maintenance requirements, and performance data, among other factors.

The bid notice requires that bidders agree to the terms and conditions of the City's standard purchase agreement. It also details requirements for an authorized agent to sign bid documents, specifying different authorities for corporations, general partnerships, limited partnerships, individuals, sole proprietorships, and limited liability companies. Entities organized in states other than Oklahoma must follow the law of their state of organization. It is recommended that signatory authorization documentation for the authorized agent is included at the time of bid submission.

The bid notice states that barring certain circumstances, bids received after the stated date and time will not be accepted and will be returned to the bidder unopened. It also mentions that failure of the seller to comply with insurance requirements may be deemed a breach of the contract.

The bid notice mentions a mandatory pre-bid conference scheduled virtually, but does not explicitly mention a site visit for inspection of the location where the equipment will be used.

Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA committee meeting. SSA meetings are held Thursdays at 8:30 am in the City of Tulsa Council Meeting Room.

The bid notice states that small businesses that submit proposals in response to this solicitation amendment must meet all submission requirements and evaluation criteria applicable to unrestricted offerors and will not receive a small business preference. Awardees on ramped through this solicitation amendment will compete as part of the unrestricted pool regardless of socioeconomic status.

The bid notice states that the offeror must demonstrate, at a minimum, an aggregate bonding capacity of twice the maximum task order size provided in ****.