The City of Tulsa is seeking janitorial services for A. B. Jewell Water Treatment Plant, Mohawk Water Treatment Plant, and Raw Water Facility. The contract will be for one year with potential for renewal. Bidders must attend a mandatory pre-bid conference and walkthrough inspection. Questions are due by July 13, 2026. Bids are due by July 22, 2026. Penalties will be applied for missed hours or unsatisfactory service. Security clearance is required for all personnel working on city premises.
Bids must be received no later than 5:00 pm CST on the bid submission date. The timestamp clock at the City Clerks office is the official bid clock.
Payment will be made net 30 days after receipt of a properly submitted invoice or the city's acceptance of the supplies or services.
Seller warrants that supplies will be of good materials and workmanship, free from defects, and conform to specifications. Services will be performed in a professional and workmanlike manner. Warranties remain in effect for one year from acceptance or as specified.
The bid award will generally go to the lowest secure bidder, considering price, specifications, bidder history, experience, delivery time, and performance data.
Sellers must have and maintain a phone number for 24/7 contact and a separate working email. Enhanced background checks are required for all personnel working on city premises.
Penalties include deductions for missed labor hours, unsatisfactory service quality, and failure to submit daily checklists. Repeated unsatisfactory performance may result in contract cancellation.
All potential bidders must participate in a pre-bid walkthrough inspection of the sites, which will be conducted immediately following the pre-bid conference and may continue the next day.
Bidders not recommended for award may submit an appeal via email to the assigned buyer before the SSA committee meeting.
Bids may be rejected if they do not contain necessary materials, signatures, or affidavits, do not meet specifications, or if the bidder communicates with city staff other than the assigned buyer.