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The City of Seneca is seeking proposals for a comprehensive, fully integrated Payroll and Human Resources Information System (HRIS). The system should modernize payroll processing, human resources recordkeeping, and ensure compliance with regulations. Key functional components include payroll processing, time and attendance, human resources management, employee self-service, compliance reporting, system integrations, benefits administration, and ADA compliance. Vendors must demonstrate high standards of data security, privacy, and system liability, including providing SOC 1 Type II and SOC 2 Type II reports or equivalent, encryption, role-based access controls, and a documented incident response plan. Vendor qualifications should include demonstrated experience with similar public sector organizations, references, and the ability to provide training and ongoing technical support. Proposals must include company experience, a description of the proposed solution, implementation support details, a pricing proposal, a 5-year total cost of ownership projection, and any exceptions or certifications. Award will be made to the vendor whose proposal is most advantageous, based on weighted criteria including system functionality, ease of use, implementation, training, support, vendor qualifications, references, security, compliance, data protection, and total cost of ownership. Proposals are due by Tuesday, May 12, 2026, at 2:00 PM EST. Vendor questions are due by April 28, 2026. All updates and clarifications will be communicated via addendum on the city's website.
The bid submission deadline is Tuesday, May 12, 2026, at 2:00 PM EST. The bid notice states, uesday, may 12, 2026 at 2:00 pm est.
The award will be made to the vendor whose proposal is determined to be the most advantageous to the city, taking into consideration the evaluation factors outlined in the RFP. The bid notice states, Award will be made to the vendor whose proposal is determined to be the most advantageous to the city, taking into consideration the evaluation factors outlined below.
Vendors must have demonstrated experience implementing HRIS/payroll solutions for municipalities or public sector organizations, provide at least three references from similar clients, and have the ability to provide training and ongoing technical support. The bid notice states, Demonstrated experience implementing HRIS/payroll solutions for municipalities or public sector organizations. References from at least three 3 clients of similar size and complexity average implementation timeline for organizations of similar size. Ability to provide training and ongoing technical support.
This project does not require a prebid meeting. The bid notice states, his project does not require a prebid meeting.
The bid notice does not mention the submission of samples. The answer is null.
