Buffalo City Bids, NY

Proposals must be received by 4:00 PM on Tuesday, June 30th, 2026. submissions must be received by registered mail, email or hand delivered and registered at the reception desk at the address below by 4:00 p. m. , tuesday, june 30th, 2026.

Proposals will be evaluated based on completeness of submittal (10%), proposed scope of work (30%), experience and qualifications (20%), cost proposal (20%), and contracting with minority and women business enterprises (20%). he city will evaluate proposals based on the following selection criteria: 1. completeness of the submittal 10: all required documents have been submitted and the submission presented in a clear and concise manner 2. proposed scope of work 30: the proposed scope of work meets the parameters of this rfp including timeliness and the consultant clearly explains how to accomplish each work task 3. experience and qualifications 20: experience of the team on projects of similar scope and size, as well as the experience of the staff assigned to each task and 4. cost proposal 20: proposed total cost and the reasonableness of costs assigned to each task. 5. contracting with minority and women business enterprises 20

Submissions should include contact information, approach to the project, project schedule, experience, and a fee proposal. Resumes of key personnel are also required. submissions must include the following information in a brief and concise format. submissions should not exceed 4 pages, excluding resumes of key personnel.

Noncompliance with nondiscrimination clauses may lead to contract cancellation, termination, or suspension, and ineligibility for future city contracts. in the event of the contractors noncompliance with the nondiscrimination clauses in the contract, the contract may be canceled, terminated, or suspended, in whole or in part, and the contractor may be declared ineligible by the buffalo common council from any further participation in city contracts in addition to other remedies as provided by law.

The awarded vendor must have the proposed equipment in stock and available for shipment within five 5 business days after receipt of a purchase order.

Payment for material, supplies or equipment called for herein shall be made within thirty 30 days after approved completion of contract and the rendition of proper invoice to the division of accounting.

The successful bidder shall provide, at minimum, the manufacturers standard written warranty against defects in materials and workmanship. The bidder shall include a copy of the warranty document with their bid submission and describe the warranty terms, including duration and coverage for the following components: 1 year hopper and oil jacket, burner and temperature control system, hydraulic hoist system, trailer frame and axles, electrical system.

The city of buffalo also reserves the right to award the contract on such as the city deems will best serve its interests.

Ordinarily, proposals are not considered from bidders on supplies, material or equipment, if the bidder or manufacturer of same is in bankruptcy, or in the hands of a receiver at the time of tendering a proposal or at the time of entering into a contract, but the director of purchase reserves the right to accept or reject such proposals in the best interest of the city.

The contractor andor supplier shall be liable for and shall pay or allow to the city a sum equal to one percent 1 of the total amount of the contract per day as fixed and agreed liquidated damages for each and every calendar day, sundays and holidays included, after the date fixed for delivery during which time the contract shall remain incomplete.

Any contact with the governmental entity, other than to discuss current business with the city of buffalo, or during the question and answer period via email only with the persons identified below, may result in a offerors immediate disqualification.