RFP for inside telecommunications wiring services for City of Lynchburg municipal facilities, schools, and affiliated agencies. Contract term Jan 1, 2027 - Dec 31, 2027 with up to 4 one-year renewals. As-needed basis, no minimum guarantee, prior annual expenditures approximately $50,000. Proposals due December 2, 2026 at 4:00 PM. Submit electronically via city website. Evaluation criteria: proposed approach (20), experience (20), references/conciseness (10), fee schedule (25), financial documentation (25). Presentations required for top-ranked offerors. No site visits. Contractor must test all network cables; certification testing may be required for larger projects. Payment within 45 days of approved invoice.
Proposals must be submitted by 4:00 PM on December 2, 2026. The RFP states: sealed proposals will be publicly accepted prior to 4: 00 pm on december 2, 2026 and proposals received after the stated due date and time shall not be considered.
Payments are made within 45 days after receipt of an approved invoice. The document states: payments to the service provider shall be made within 45 days after receipt of an approved invoice for services provided in the previous month.
The award considers multiple factors with price not being the sole determinant. The document states: price shall be considered, but need not be the sole determining factor with evaluation criteria including proposed approach, experience, references, fee schedule, and financial documentation.
Offerors must not be debarred and must certify no felony convictions. The document states: offeror is certifying that offeror is not currently debarred by the city and neither the contracting official nor any of the service providers employees, agents or subcontractors who will work under this contract have been convicted of a felony.
No site visits will be held. The document states: there will be no site visits for this request for proposal rfp.
Protests must be received within 5 business days after award announcement. The document states: any protest to award a contract shall be in writing and shall be delivered so that it is received by the city manager not later than five 5 business days after announcement of the award or decision to award.
Late proposals, incomplete proposals, and failure to acknowledge addenda may lead to disqualification. The document states: proposals received after the stated due date and time shall not be considered and incomplete proposals may be determined nonresponsive.
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