Plant Shelf Government Bids & RFPs

The delivery date shall be considered by the director of purchase in making the award. Such delivery date shall be of the essence of the contract. If the contractor and/or supplier fails to complete the contract within the specified delivery date or within any extensions thereof granted in accordance with this section, the city may elect to permit the contractor and/or supplier to proceed with and complete the contract, provided, however, that in any such case such permission shall not be deemed a waiver in any respect by the city of the contractor's and/or supplier's liability for damages or expenses thereby incurred by the city as a result of the failure to complete delivery within the specified time, but such liability shall continue in full force against the contractor and/or supplier as if such permission had not been granted.

Payment for material, supplies or equipment called for herein shall be made within thirty (30) days after approved completion of contract and the rendition of proper invoice to the division of accounting, 65 Niagara Square, Room **** City Hall, Buffalo, New York ****.

The director of purchase reserves the right to award this contract, after considering bid proposals, in the best interest of the City of Buffalo.

Ordinarily, proposals are not considered from bidders on supplies, material or equipment, if the bidder or manufacturer of same is in bankruptcy, or in the hands of a receiver at the time of tendering a proposal or at the time of entering into a contract, but the director of purchase reserves the right to accept or reject such proposals in the best interest of the city. No bid shall be accepted from any person or corporation that is in arrears to the city upon any debt or contract.

In order to avoid all controversy in the determination of actual damages or expenses to the city for the delay in completion of the contract by reason of the city's election not to terminate the right of the contractor and/or supplier to proceed with the completion of the contract, the contractor and/or supplier and their surety shall be liable for and shall pay or allow to the city a sum equal to one percent (1%) of the total amount of the contract per day as fixed and agreed liquidated damages for each and every calendar day, Sundays and holidays included, after the date fixed for delivery during which time the contract shall remain incomplete, and any such damages and expenses may be deducted by the city from any payment or payments then due or thereafter to fall due to the contractor and/or supplier.

The division of engineering may request a sample of product from the successful bidder, prior to finalizing the award.

Any contact with the governmental entity, other than to discuss current business with the City of Buffalo, or during the question and answer period via email only with the persons identified below, may result in a offeror's immediate disqualification.

The bid notice states that all products must be delivered in clean, odor-free, and sturdy cases, and dairy and juice products with less than seven days shelf life will not be accepted. Additionally, replacement of damaged goods must take place within 24 hours of initial delivery.

The bid notice states that bids will be calculated by extending the quoted price by the estimated volume requested and award will be made on the basis of low total. In the event there is a tie of low bids or other complications which may arise, the bids will be referred to the food service director for recommendation of award, based upon quality of the product, labeled net weight, service preferences, location of the processing plant, or any other distinguishing factor felt to be a valid consideration.

The bid notice states that all bidders must have a written HACCP plan and working HACCP procedures in place at the time of bid submission. Written HACCP plans must be provided to the Columbus City Schools, Director of Food Services, upon request. Unannounced inspections by a representative of Columbus City Schools Food Service of all facilities used by the successful bidder must be permitted.

The bid notice states that failure of the successful bidder to deliver products in a timely manner may, at the discretion of the Columbus City Schools Director of Food Services, result in the cancellation of part or all of the bid agreement.

The bid notice states that unannounced inspections by a representative of Columbus City Schools Food Service of all facilities used by the successful bidder must be permitted.

The bid notice states that if you are submitting other than the preferred brand you must provide a sample by April 23, 2026, 12:00 PM. It also states that samples and testing at the discretion of the buyer, representative samples may be required for testing by the food service department in which case the bidder will be so notified.

The bid notice states that the deadline for submitting questions is 12:00 PM on April 30, 2026.

The contract will be completed within 90 days from the notice of award.

Instructions for invoicing the city of tybee island for products delivered to the city are specified in the contract document.

The bidder will unconditionally guarantee the materials and workmanship for one 1 year from completion of the project or delivery of goods.

The city will award the contract to he responsible bidder with the lowest responsive bid on the base bid.

The scope of work, specifications and plans define a responsible bidder as one who meets, or by the date of the bid acceptance can meet, certifications, all requirements for licensing, insurance, and registrations, or other documentation required.

The parties hereby stipulate that the sum of five hundred dollars 500 per day is a reasonable preestimate of the probable damages or loss incurred by owner for delay in completion of construction.

A prebid meeting will be held on tuesday december 29, 2025 at 11: 00am in the public safetybuilding conference room 78 van horne avenue, tybee island. interested bidders areencouraged to attend, as they will have the opportunity to discuss specifications and askquestions.

Potential bidders must present any written objection to this itb at least seven 7 days prior to the bid due date.

Vendors must demonstrate they possess the organizational, functional, and technical capabilities to perform the services and meet or exceed the requirements and service levels specified herein.