Paint Mask Government Bids & RFPs

The deadline for proposal submission is April 24, 2026, by 10:00 AM PST. Proposals must be received via email by this deadline.

The bid notice does not explicitly state payment terms. However, it mentions that upon completion of tasks, the contractor will notify the district and request payment by submitting an invoice. The district will review the invoice and authorize payment.

Proposals will be evaluated based on qualifications, experience, and references; personnel and staffing; rates and fees; and the quality and responsiveness of the proposal. Finalists may be invited for an interview.

Proposals should include the proposer's legal name and corporate structure, primary contact information, identification of subcontractors, pending litigation, bankruptcy or insolvency proceedings, a statement of proposal validity, and a signature of an empowered officer. Additionally, proposers must describe their capability, list similar work performed in the last five years, and provide at least three references for similar electrostatic painting services performed within the last five years.

The bid notice mentions that the contractor and any subcontractor will be subject to withholding and penalties for violation of prevailing wage requirements in accordance with applicable law, including labor code sections ****, ****, ****, and ****.

A non-mandatory pre-proposal meeting will be conducted at the covered structure at Emerald Lakes Golf Course on April 8, 2026, at 10:00 AM to discuss the scope of work for bidding purposes.

Protests based on any alleged defect with the RFP will be considered waived and invalid unless the proposer brings the alleged defect to the attention of the district, in writing, by the deadline established in this RFP. The deadline for questions is April 10, 2026, at 10:00 AM PST.

The project completion date is May 23, 2026, as stated in the bid notice: project completion date: may 23, 2026.

Payment will be made within 30 days after receipt of invoice, delivery, and authorized inspection and acceptance, as stated in the bid notice: payment will be made within thirty 30 days after receipt of invoice, delivery, and authorized inspection and acceptance, whichever occurs last.

The manufacturers standard warranty will apply unless otherwise specified in the invitation, as stated in the bid notice: he manufacturers standard warranty will apply unless otherwise specified in the invitation.

A purchase order or contract will be awarded to the bidder who has provided a responsive and responsible bid at the most favorable bid price, as stated in the bid notice: a purchase order or contract will be awarded to the bidder who has provided a responsive and responsible bid at the most favorable bid price as determined by the signed bid form.

Contractors shall have a minimum of three 3 years of experience in all certifications required for this contract, and have a minimum of three 3 years of experience in maintaining commercial areas of comparable size, as stated in the bid notice: contractors shall have a minimum of three 3 years of experience in all certifications required for this contract, and have a minimum of three 3 years of experience in maintaining commercial areas of comparable size.

Failure to meet the completion date will result in project review or penalties as defined in the contract, as stated in the bid notice: failure to meet the completion date will result in project review or penalties as defined in the contract.

A mandatory pre-bid meeting will be held on Tuesday, March 10, 2026, as stated in the bid notice: mandatory prebid meeting: tuesday march 10, 2026 as per schedule in bid.

All inquiries must be received by the close of business on March 13, 2026, as stated in the bid notice: all inquiries must be received by the close of business on march 13, 2026.

The reconditioning and recertification process must be completed within 90 days of collection. econditioning and recertification process within 90 days of collection

The district reserves the right to award the vendor offering the best value, and not necessarily to the vendor proposing the lowest price. he district reserves the right to award the vendor offering the best value, and not necessarily to the vendor proposing the lowest price

Vendors will be evaluated on their demonstrated ability to perform helmet reconditioning and recertification in full compliance with nocsae standards. vendors will be evaluated on their demonstrated ability to perform helmet reconditioning and recertification in full compliance with nocsae standards.

A nonmandatory preproposal informational conference will be held at 10:00 am on thursday, january 15, 2026, at the following location: episd james gamble warehouse **** woodrow bean el paso, tx ****

A protest may be submitted in writing during the solicitation process when the aggrieved vendor knows or should have known the factors giving rise to a protest or within five 5 business days after the bid due date. a protest may be submitted in writing during the solicitation process when the aggrieved vendor knows or should have known the factors giving rise to a protest or within five 5 business days after the bid due date.