This is an Invitation for Quotation (IFQ) for a one-time purchase of a rifle system for the Austin Police Department. The bid is due on May 20, 2026, at 3:00 PM. The object of the contract is a specific **** rifle system with various accessories, including a suppressor, scope, scope mount, sling, magazine assembly, and a Pelican case. All quoted items must meet or exceed City of Austin specifications, and no substitutions are allowed for the specified items. The city is exempt from federal excise and state sales tax. Quotes must be submitted on an FOB destination basis with all freight charges included. Delivery is to be made within 120 calendar days after the order is placed in writing to the Austin Police Training Academy. Invoices should be itemized and sent to the Austin Police Department Accounts Payable. The city reserves the right to determine or equal status. Offerors must review the entire solicitation and notify the contact person of any omissions, ambiguities, inconsistencies, or errors prior to the offer due date. Questions concerning the solicitation must be submitted in writing via email to the contact person. Submittals will include a price sheet and a signed offer sheet. All offers received are subject to public inspection, with exceptions for proprietary information. The award will be made to the lowest offer meeting any minimum requirements. The city may require references from the lowest offeror prior to award. The contract will be effective upon execution by the city and remain in effect until deliverables are complete or the city terminates the contract.
The bid notice states that delivery is to be made within one hundred and twenty (120) calendar days after the order is placed in writing. Delivery is to be made within one hundred and twenty 120 calendar days after the order is placed in writing.
The bid notice states that payments shall be paid to the contractor within thirty (30) days contingent upon the application of payment discounts, receipt of properly documented invoices, and satisfactory delivery of goods or performance of services. Payments shall be paid to contractor within thirty 30 days contingent upon thefollowing: a. Application of payment discounts, if considered to be in the best interest of the city b. From date of receipt by the citys authorized contact of properly documented invoices as determined by thebudgetary and fiscal guidelines of the city c. On the condition that the contractor has delivered the goods andor performed the services to the satisfaction of the city.
The bid notice states that all goods and services covered by this contract shall conform to the specifications, drawings, samples or other descriptions furnished by the city and shall be merchantable, fit for the purpose intended, of best quality and workmanship and free from all defects. All goods and services covered by this contract shall conform to the specifications, drawings, samples or other descriptions furnished by the city and shall be merchantable, fit for the purpose intended, of best quality and workmanship and free from all defects.
The bid notice states that award will be made to the lowest offer meeting any minimum requirements set forth in the solicitation. Award will be made to the lowest offer meeting any minimum requirements set forth in the solicitation.
The bid notice states that the lowest offer will be reviewed to ensure any minimum qualifications stated in this solicitation are met. The lowest offer will be reviewed to ensure any minimum qualifications stated in this solicitation are met.
The bid notice states that if delivery of conforming goods or performance of conforming services is not completed by the times promised, the city reserves the right to cancel this contract, to reject such goods or services, and to purchase substitute goods or services elsewhere and charge the contractor with any loss incurred by the city. If delivery of conforming goods or performance of conforming services is not completed by the times promised, the city reserves the right, in addition to any other rights andor remedies it may have under the law or in equity, to cancel this contract, to reject such goods or services in whole or in part on reasonable notice to contractor andor to purchase substitute goods or services elsewhere and charge contractor with any loss incurred by the city.
The bid notice states that offerors shall notify the person listed on the cover sheet in writing of any omissions, ambiguities, inconsistencies or errors in the solicitation prior to the offer due date and time. Offerors shall notify the person listed on the cover sheet in writing of any omissions, ambiguities, inconsistencies or errors in the solicitation prior to the offer due date and time.
