Remote Repair Government Bids & RFPs

The responses to this notice are due no later than 11:00 AM EST on May 6, 2026.

Interested parties should identify their capability of providing diagnosis and repair of communication faults within polyalphaolefin (PAO) chillers and remote manifolds and provide their company profile, including small business status, applicable registered NAICS codes, number of employees, CAGE code, SAM Unique Entity ID, location, and point of contact name, telephone, and email address.

Sealed bids must be received by the City of Artesia no later than 10:00 a. m. on May 28th, 2026.

All successful bidders for items/services bid shall be subject to the terms of net thirty (30) days after receipt of the firm's proper and acceptable invoices by the City.

The contractor agrees that the tangible personal property or services furnished under this agreement shall be covered by the most favorable commercial warranties the contractor gives to any customer for such tangible personal property or services and that the rights and remedies provided herein shall extend to the city and are in addition to and do not limit any rights afforded to the city by any other clause of this agreement or order. The contractor agrees not to disclaim warranties of fitness for a particular purpose or merchantability.

The items or services may be awarded to the lowest responsible bidder meeting or exceeding the minimum required specifications for those items, and this bid may be multi-awarded and multi-termed, contingent upon the city's needs.

Bidders must have a minimum of three (3) years providing IT support services to municipalities or comparable organizations, possess qualified personnel with relevant certifications, and have the ability to provide both remote and onsite support during business hours, with afterhours emergency response as needed.

The procurement code, NMSA **** **** through ****, imposes civil and criminal penalties for violation of the statute. In addition, the New Mexico criminal statutes impose felony penalties for illegal acts, including bribes, gratuities, and kickbacks.

The bid does not require sample submission.

Potential bidders may submit written questions to the Chief Procurement Officer about this intent or the clarity of this ITB until Tuesday, May 12th, 2026.

The period of performance for the base year is from June 1, 2026, to May 31, 2027. Option year 1 is from June 1, 2027, to May 31, 2028, and Option year 2 is from June 1, 2028, to May 31, 2029. The bid notice states The bid notice states 'The period of performance reads as follows: a. Base year: 1 June 2026 to 31 May 2027 b. Option year 1: 1 June 2027 to 31 May 2028 c. Option year 2: 1 June 2028 to 31 May 2029'.

The bid notice states The contractor shall use the following information when submitting payment requests and receiving reports in wawf for this contract or task or delivery order: 1 Document type. The contractor shall submit payment requests using the following document types: i For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher. ii For fixed-price line items a that require shipment of a deliverable, submit the invoice and receiving report specified by the contracting officer. b For services that do not require shipment of a deliverable, submit either the invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the contracting officer. invoice 2 in 1 iii For customary progress payments based on costs incurred, submit a progress payment request. iv For performance-based payments, submit a performance-based payment request. v For commercial financing, submit a commercial financing request.

The bid notice states The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the government, price and other factors considered.

The bid notice states Contractor need to be a Tellabs authorized vendor with access to proprietary Tellabs software and the ability to escalate technical issues to Tellabs tier 3 support for resolution.

The bid notice states The work to be performed under this contract will be performed at the contractor's facility. This implies no site visit is required for the contractor's facility, and no mention of a site visit to the government's location is made.

The bid notice states USD 34,000,****.

The bid notice states that capability statements must be received no later than 10:00 am CST on May 13, 2026.

The government will evaluate capability statements solely to determine whether the government should consider conducting competitive procurement.

Interested firms must submit detailed supporting documentation demonstrating their ability to provide the required products and services, including evidence of relevant experience and references from customers utilizing similar systems and services.