The Woodlands Township is seeking bids for seasonal holiday decorating services for a period of 36 months beginning November 1, 2026. The selected contractor will furnish all labor, materials, off-site storage space, equipment, supervision, and transportation necessary to install, maintain, remove, and store eight holiday doves and one manufactured Christmas tree. A mandatory pre-bid meeting will take place on March 11, 2026. Bids are due by March 25, 2026. The contract will be for 36 months, from November 1, 2026, to October 31, 2029. The Woodlands Township reserves the right to reject any or all bids. Bidders must submit a bid bond in the amount of 2% of the total project bid. The unit price shall be inclusive of all charges. The Woodlands Township will provide payment of 50% of the total annual base contract cost upon approved inspection of the installation of the tree and doves in November each year. The remaining 50% annual base contract costs will be paid to the contractor upon approved and successful removal of the tree and doves, and appropriate area cleanup, in January. The contractor must comply with all laws, ordinances, rules, and regulations. A weekly report of activity shall be provided to the township in writing. The contractor warrants that, for one year from the townships acceptance, the work product will be free from defects in material and workmanship.
The bid notice states that the contractor shall have all items removed by the first Tuesday in January of each contract year.
The bid notice states that the Woodlands Township will provide payment of 50% of the total annual base contract cost upon approved inspection of the installation of the tree and doves in November each year. The remaining 50% annual base contract costs will be paid to the contractor upon approved and successful removal of the tree and doves, and appropriate area cleanup, in January.
The bid notice states that the contractor warrants that, for one year from the townships acceptance, the work product will be free from defects in material and workmanship.
The bid notice states that evaluation of bids takes into account the following considerations: price, references, familiarization with the woodlands, etc.
The bid notice states that bidders should carefully examine the bid documents, specifications, and other documents, visit the sites of the work, field verify quantities and fully inform themselves as to all conditions and matters which can in any way affect the work or the cost thereof.
The bid notice states that if the contractor fails to accomplish any task under this scope of work, the woodlands township will provide reasonable notice to take corrective action. If the contractor does not perform the service, the woodlands township may, at its option, cause the non performed tasks to be accomplished through another source and deduct the cost of such from the amount normally due to the contractor for that monthly period based on the supplemental unit prices.
The bid notice states that a mandatory prebid meeting will take place at the woodlands township, **** technology forest blvd, the woodlands, texas ****, wednesday, march 11, 2026, at 11: 00 am cst. Contractors should visit the locations in their own time in order to best determine scope and expectations.
The bid notice states that all questions are to be received no later than wednesday, march 18, 2026, at 5: 00 p. m. cst.
