Solar Roof Government Bids & RFPs

The bid notice states that proposals are due by April 24, 2026, at 2:00 PM CT.

Firms shall have demonstrated experience in designing, planning, scheduling, permitting, and constructing complete solar systems, provide project financial analysis and rebate support, provide a means for system monitoring, and have established onsite safety standards.

A pre-proposal meeting followed by a site visit for the Fitch Family Indoor Aquatic Center and Steven L. Schainker Plaza is scheduled for Thursday, April 9, 2026, at 2:00 PM, held at the City of Ames City Hall, Conference Room 135. Attendees will be allowed to walk the site and collect measurements and other data to support their proposal.

All questions and requests for clarification are to be submitted no later than 5:00 p. m. local time on Thursday, April 16, 2026.

The deadline for submitting proposals is April 16, 2026, at 5:00 PM CT. The opening of proposals will be on April 17, 2026, at 3:00 PM CT.

The bid notice states that all invoices to the City of Laredo have a 30-day term from receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services. Payment is deemed to be made on the date the check is mailed.

The bid notice states that the contract will be awarded based on best value criteria, which emphasizes value over price and is an assessment of the return that can be achieved over the useful life of the item, including the best combination of quality, service, time, and price.

Proposers must demonstrate proven expertise in delivering complete solar PV systems, including all aspects of planning, permitting, scheduling, design, and construction. They must also provide comprehensive financial analysis, rebate and incentive consultation, system monitoring, and long-term maintenance services.

The bid notice mentions that failure to meet critical milestones without cause may result in contractual penalties or reassignment of project sites.

The bid notice states that samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the vendor's expense.

For solicitations valued at more than $50,000, bidders will have ten calendar days prior to the time that the City Council formally considers the contract to submit a written protest relating to advertising of bid notices, deadlines, bid opening, and all other related procedures.