The City of Portland, Texas is soliciting proposals for a citywide pavement condition assessment and potential right-of-way asset survey. The project involves collecting and analyzing roadway conditions according to ASTM **** standards, and assessing right-of-way assets such as curb and gutter, sidewalks, and roadway signs. Proposals for pavement management software are also requested, which must support open data export, integrate with Esri GIS systems, and include user dashboards. The contract term is one year with options to extend for two additional one-year periods. Proposals are due by June 18, 2026, at 2:00 PM CT. Clarification requests must be submitted in writing by June 2, 2026, at 3:00 PM CT. The city reserves the right to award the base bid and any combination of additive alternate bids. Proposers must have at least five years of experience and no outstanding lawsuits or regulatory issues. Three copies and one electronic copy on USB drive of the proposal are required. The city will evaluate proposals based on technical qualifications, project understanding, experience, schedule, cost, and technology specifications.
The deadline for proposal submission is June 18, 2026, at 2:00 PM CT.
Payment terms are net 30 days after each delivery of goods and/or services are completed as required or a correct invoice is received, whichever is later.
Contractor warrants that all services will be performed in accordance with the standard of care used by similarly situated contractors performing similar services.
The city seeks to award the contract to the proposer whose proposal offers the best value to the city, based on evaluation criteria including technical qualifications, project understanding, experience, project schedule, cost proposal, and technology specifications.
Proposers must have operated continuously for a minimum of five years as an established firm in providing the same or similar services, must not have any outstanding lawsuits or regulatory issues during the last five years, and must provide copies of required licenses and certifications.
The bid notice does not explicitly detail penalties for non-performance, but it does state that failure to provide and maintain required insurance shall constitute a material breach of the contract, and the city may order the contractor to stop work or withhold payments.
The deadline for requests for clarification is June 2, 2026, at 3:00 PM CT.
Proposals received on or after the deadline will be deemed late and nonresponsive. Unauthorized modifications of specifications, forms, or terms may render the proposal invalid. Any attempt to lobby or influence a vote or recommendation may result in rejection of the proposal.
