The Alaska Railroad Corporation (ARRC) is soliciting bids for a passenger car wifi installation term services contract. Bids must be hand-delivered or mailed to the specified address by 3:00 PM local time, Tuesday, December 2, 2025. The contract will be awarded to the responsive bidder whose bid is most advantageous to ARRC. The project has a total budget of $600,000. 00. The period of performance will be one year from the date of execution of the term service contract. The contractor must meet minimum qualifications, including being a licensed contractor in Alaska and having experience in electrical and telecommunications equipment installations. The prime contractor must perform 60% of the work using its own employees and resources. The contractor must provide a project schedule two weeks prior to the start of work. The contractor must provide detailed record drawings as-built. The contractor warrants that all work performed under this contract shall be completed in a professional and workmanlike manner consistent with industry standards for passenger rail telecommunications systems. The contractor further warrants that all materials, equipment, and components furnished shall be new, free from defects, and shall conform to all specifications, drawings, and requirements of this contract. This warranty shall remain in effect for a period of one 1 year from the date of final acceptance of completed tasks by the alaska railroad corporation arrc, unless a longer period is offered by the manufacturer or the contractor, in which case the longer period shall apply. The contractor shall comply with all applicable federal, state, and municipal laws. Prices will be firm for the duration of the contract after the bid opening date. The contractor must provide a cost schedule in their response. The award will be made to the low, responsive, responsible bidder that meets the requirements as set forth in the specifications and compliance thereof. The bid award is contingent on the availability of federal transit administration and alaska railroad corporation funds.
The arrc expects to have the installation of the majority of the passenger car equipment completed prior to the start of the 2026 passenger season april 15th. A schedule to complete any uncompleted work must be agreed upon by may 1, 2026
Payments will be a lump sum payment equal to the fixed price upon acceptable completion of the task order, or progress payments not to exceed the fixed price. Payments for other direct costs expenses will be made for actual substantiated costs not to exceed the total specified amount for expenses that are directly chargeable to and necessary for performance of the services. Markup of expenses is prohibited. Payments for time will be equivalent to the number of hours by each job classification multiplied by the applicable billing rate. Payment to the contractor shall be made only for the actual quantities of hours of work performed and accepted.
The contractor warrants that all work performed under this contract, including but not limited to installation of equipment, cabling, components, and associated labor, shall be completed in a professional and workmanlike manner consistent with industry standards for passenger rail telecommunications systems. The contractor further warrants that all materials, equipment, and components furnished shall be new, free from defects, and shall conform to all specifications, drawings, and requirements of this contract. This warranty shall remain in effect for a period of one 1 year from the date of final acceptance of completed tasks by the alaska railroad corporation arrc, unless a longer period is offered by the manufacturer or the contractor, in which case the longer period shall apply.
An award will be made to the low, responsive, responsible bidder that meets the requirements as set forth in the specifications and compliance thereof. The alaska railroad corporation reserves the right to determine that all offered materials will serve the application intended and be in the best interest of the alaska railroad. Award will be made in the aggregate. The bid award is contingent on the availability of federal transit administration and alaska railroad corporation funds.
To be considered responsive and responsible, contractors must meet the following minimum qualifications: offeror must be a licensed contractor in the state of alaska. Experience: o be a contractor who is primary engaged in electrical and telecommunications equipment installations o the bidders current business has been primarily engaged as an electrical and telecommunications equipment contractor for a minimum of 5 years o provide references for 3 electrical and telecommunication projects the company has completed over 250, 000 in the last 5 years as the prime contractor o technical competency: adhere to established qaqc processes and procedures o contractor must demonstrate knowledge of network infrastructure design, cable routing in confined or mobile environments, and best practices for cable protection, strain relief, and signal integrity.
All workers must attend an onsite preconstruction meeting prior to start of work.
It is anticipated that this project will have a total budget in the amount of 600, 000. This, however, is only an estimate the actual amount budgeted will vary based on annual project needs. This is the amount to be used for any of the bonding requirements.
