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This is a Sources Sought notice from the Department of Veterans Affairs (VA) seeking qualified vendors for an Electronic Key Management System (EKMS) at the Sheridan VAMC, Wyoming. The EKMS must have 180 locked key positions, be expandable into a networked system, secure key rings with metal-on-metal connections, incorporate a glass or polycarbonate door, hold at least 40,000 users, have a minimum 7 capacitive touchscreen, and include a card reader compatible with VA access cards. The system requires web-based software capable of integrating with the existing Gallagher security access control system, locking steel cable seals, plastic identification tags, and battery backup for at least 4 hours. Installation must be performed by a certified team and include software setup, integration, and a minimum of 2 hours of training. Bidders must have EKMS management software approved on the VA's OIT TRM website. Applicable standards include ANSI/BHMA Grade 1 hardware, industry-standard cybersecurity, federal security policies, and safety regulations. Acceptance criteria include precise key tracking, seamless integration with access control systems, and automated alerts. Special considerations include emergency offline access procedures, spare parts, and failover protocols. Manufacturers/distributors must have three years of documented experience with federal/state/local government accounts and local or phone warranty/service support. A two-year standard warranty on all materials is required. The product will be delivered to the Sheridan VAMC. Interested companies must submit a capability statement, specification/brochure documents, business size and socioeconomic category, SAM UEI, GSA contract information (if applicable), estimated lead time, and country of origin by 10:00 MST on May 21, 2026, via email to ***@***. *. * is for market research purposes only and not a solicitation or request for quotes/proposals.
The product will be delivered to the Department of Veterans Affairs Sheridan VAMC, **** Fort Road, Sheridan, WY ****.
The bid notice states a two-year standard warranty on all materials.
Manufacturer/distributor shall have three years documented experience in similar project supply and management, installation and servicing of federal/state/local government accounts. Contractor must have warranty/service support available local or via phone within normal working hours of VA Sheridan Health Care System operations.