Event Light Government Bids & RFPs

The patriotic lighting display is required from July 3 through July 11, 2026.

The proposal submission deadline is July 23, 2026, at 7:00 PM. duedate: ****: 00: 00

Proposals are sought from experienced and licensed businesses qualified to provide holiday lighting and d?cor.

A non-mandatory pre-proposal meeting is scheduled for Wednesday, July 1, 2026, at 10:00 AM. onmandatory preproposal meetingn10: 00 am, wednesday, july 1, 2026

The project estimated budget is $75,****: ****

The anticipated period of performance for the BPA is July 27, 2026, to January 26, 2028. Specific delivery and pickup dates and times will be detailed in individual call orders.

The contract will be firm-fixed-price (FFP). Payment requests must be submitted electronically using the Invoice Processing Platform (IPP), unless alternate procedures are authorized in writing by the Contracting Officer.

Selection of award shall be based on lowest price technically acceptable. To be technically acceptable, all requirements must be met in accordance with the attached statement of work.

Contractors must be registered in the System for Award Management (SAM). All personnel working under this BPA must be U. S. citizens and undergo a security background check by the USSS.

Attendance at the site visit on July 7, 2026, is mandatory for all potential offerors to submit a quote. in order to be technically acceptable, attendance of the site visit july 7, 2026 is required.

Contacting other USSS personnel regarding this solicitation in an attempt to gain procurementsensitive information may result in disqualification from the evaluation process.

The BPA will have a maximum ceiling amount equal to $260,****.

Proposals must be electronically uploaded to the MITN website by the due date and time of July 29, 2026, 11:00 AM local time. The mitn system will not allow for late submittals and a submittal must be completed before the due date and time.

Proposals will be evaluated based on experience with similar projects (30%), company qualifications (30%), and pricing (40%). The city also may consider the past performance of the contractor on other contracts with the city or other entities.

Companies must have sufficient equipment inventory, properly trained staff, have been in business for a minimum of 3 years under the same name, and have performed similar services for at least 3 other organizations within the last 5 years.

If a proposer fails to formally acknowledge and accept a purchase order or execute the contract within ten working days after notification, the deposit may be forfeited as liquidated damages. For failure to deliver or perform in accord with the accepted proposal, the city may consider the contractor in default and take steps to protect the citys interest.

Questions must be received no later than 5:00 PM on July 15, 2026. Changes requested after submission may result in rejection of your response.

Contacting city staff other than the designated point of contact during the solicitation process, evaluation committee, or submission of proposals with restrictions or qualifications beyond those permitted may lead to disqualification. Contact prior to selection may lead to a nullification of the results of this solicitation, or a dismissal of the offending respondents submission.

Bids must be electronically uploaded to the MITN website by the due date and time of July 22, 2026. Delivery of goods and services will be made within days after receipt of order.

Payment will be made within thirty (30) days of receipt of an accurate invoice. The city may withhold payments pending the results of any audit.

The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the city.

Proposals will be evaluated based on the condition and appearance of the equipment, information listed under the submittal requirements section, and price.

Companies must have been in business at least 5 years under the same company name, have contracts for similar services with at least 3 organizations, and possess sufficient capacity (inventory, equipment, personnel) to meet the city's needs.

For failure to deliver or perform according to the accepted bid, the city may consider the contractor in default, purchase goods/services on the open market, and charge additional costs to the contractor. Failure to enter into a contract within ten working days may result in forfeiture of deposit.

Bidders will be held to have familiarized themselves with the conditions under which they will be expected to perform. No additional fees will be allowed for failure to inspect.

Contacting city staff outside the designated point of contact during the solicitation process may lead to nullification of results, dismissal of the submission, or the contacted party being required to recuse themselves from consideration.