This is a Request for Quotation (RFQ) from the U. S. Embassy in Bangkok, Thailand, for HVAC replacement at the Millennium Residence, Tower A and B. The U. S. Government intends to award a firm-fixed-price contract to the responsible company submitting an acceptable offer at the lowest price. A mandatory site visit is scheduled for May 21, 2026, at 10:00 AM. Questions regarding the work must be submitted by May 26, 2026. Quotations are due by 4:00 PM Bangkok local time on June 11, 2026, and must be submitted electronically in English. Offerors must be registered in the SAM system for award management prior to proposal submission. The contract type will be firm-fixed-price, with a duration of 30 calendar days per unit for the work. The work involves replacing existing package air conditioner units with a variable refrigerant volume (VRV) system. The contractor must provide all labor, materials, equipment, and services required. The contract will be awarded based on initial proposals, with potential for discussions. Offerors must complete and submit SF18, Section A (Pricing), Section L (Representations and Certifications), and any additional information required in Section J.
The contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order within 30 calendar days per unit.
The bid notice states that payment requests may be made no more frequently than monthly and shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit. The 14-day payment period is changed to 30 days.
The installing contractor shall provide a one-year warranty that includes all parts, materials, labor, travel costs, and all miscellaneous costs. The contractor must be the party responsible for warranty repairs and provide onsite repairs within 24 hours of notification of an operational problem or failure within the warranty period.
The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.
Offerors/quoters must be technically qualified and financially responsible, able to understand written and spoken English, have an established business in Thailand or plans to establish one within 30 days of contract award, provide proof of SAM registration, demonstrate prior construction experience with suitable references, have necessary personnel, equipment, and financial resources, possess all required licenses and permits, meet local insurance requirements, be able to obtain adequate performance security, have no adverse criminal record, and have no political or business affiliation contrary to U. S. interests.
If the contractor fails to complete the work within the time specified in the contract, or any extension, the contractor shall pay liquidated damages to the government in the amount of 3,000 Baht for each calendar day of delay until the work is completed or accepted.
The site visit is required and has been scheduled for May 21, 2026, at 10:00 AM at the Millennium Residence, Tower A and B.
Request for questions regarding this work may be submitted no later than 4:00 PM, Bangkok local time on May 26, 2026.
Failure to be registered in the SAM system for award management database prior to submittal of their offer/proposal may deem the offeror's proposal to be considered nonresponsive and no further consideration will be given.
