The City of Salem is seeking bids for fire rated safety clothing (Class 3). Bids must be submitted electronically via Equity Hubs Bid Locker by September 9, 2026, at 11:00 am local time. All bids must be on the furnished forms. The award will be made to the lowest responsive bidder. Prices quoted must be firm offers, irrevocable, and valid for 30 calendar days after the closing date. Delivery is F. O. B. city destination point. Inquiries must be submitted in writing by September 2, 2026.
Delivery will, in most instances, be made within five city business days after a call is made upon the successful bidder. delivery will, in most instances, be made within five city business days after a call is made upon the successful bidder.
The city payment policy is net 30 days. city payment policy is net 30 days.
All warranty obligations shall survive termination of this contract. all warranty obligations, indemnity and defense obligations, and successful bidders insurance coverage obligations with respect to occurrences happening before termination of this contract, shall survive termination of this contract
The award shall be made to the lowest responsive bidder total bid. shall be made to the lowest responsive bidder total bid.
The low bidder shall provide answers to all five contractor disclosure requirement questions prior to contract award. prior to contract award the low bidder shall provide answers to all five 5 contractor disclosure requirement questions.
Failure to perform or unsatisfactory performance caused by acts beyond the control of the successful bidder may result in contract cancellation and recourse to the successful bidder. the failure of the successful bidder to make delivery of a product meeting the specifications and conditions set forth herein shall be a violation of this contract, giving the city the right to cancel the contract and purchase elsewhere with recourse to the successful bidder.
For samples, they must accompany product information and be mailed to the contracts procurement division. for samples of the products which you intend to submit a bid on, along with a written request to have the product approved as an equal must accompany the product information and be mailed to contracts procurement division, 555 liberty st se, room 330, salem, or ****.
A written protest regarding the solicitation document must be delivered by September 2, 2026, at 5:00 pm local time. any person who contemplates submitting a bid in response to this invitation to bid and who finds discrepancies in, or omissions from, or is in doubt as to the true meaning of any part of the bid document must submit to the contracts and procurement manager a written request for a clarification or interpretation thereof no later than september 2, 2026 at 5: 00 pm local time.
Violation of unlawful employment practices provisions shall be grounds for immediate termination of this contract without recourse. violation of such provisions shall be grounds forimmediate termination of this contract without recourse by the successful bidder.
Bids will be publicly opened and read virtually on September 9, 2026, at 11:00 a. m. local time. said bids will be publicly opened and read virtually using microsoft teams.
