Interactive Floor Government Bids & RFPs

The submission deadline for proposals is August 5, 2026, at 3:00 PM local time. The event itself will run from December 3rd to December 20th, 2026.

Invoices must be itemized to match approved bid proposal price sheets and accompanied by all mandatory backup documentation. The city reserves the right to withhold payment on disputed invoice portions.

This contract will be awarded under a best value evaluation framework to the responsive and responsible proposer whose proposal is determined to be the most advantageous to the city, taking into consideration both technical merit and cost. It will not be awarded solely on the basis of the lowest price.

Bidders must submit fully executed, signed, and completed copies of mandatory statutory certifications and background forms, including a Statement of Bidder's Qualifications and Vendor Responsibility Form Questionnaire. The city seeks a qualified event design and planning firm with proven performance in similar projects.

Any unauthorized communication violating the cone of silence shall result in the immediate disqualification of the offending bidder's proposal as nonresponsible and may lead to temporary or permanent debarment from future municipal bids.

A mandatory site walkthrough will be held on July 22, 2026, at 10:00 AM at 29 Le Count Place, New Rochelle, NY ****.

Failure to submit all required executed documents at the exact time of bid opening is a fatal defect that cannot be cured and will result in immediate rejection as nonresponsive. Violations of the cone of silence can lead to disqualification and debarment.

Bids must be received prior to the date and time specified: June 23, 2026, at 11:00 AM. Late bids will not be considered.

Payment will be made only after correct presentation of claim forms or invoices are obtained from the ordering school district. Payment will be made only after correct presentation of claim forms or invoices are obtained from the ordering school district.

All equipment shall include the manufacturer's standard warranty. All equipment shall include the manufacturers standard warranty.

Award shall be made to the lowest responsible bidder meeting specifications. Award shall be made to the lowest responsible bidder meeting specifications.

Bidders must submit bids on the forms provided by the district and in accordance with the requirements. Incomplete, conditional, obscure, or improperly executed bids may be rejected. Incomplete, conditional, obscure, or improperly executed bids may be rejected.

The district may purchase from other sources to take the place of the item rejected or not delivered, and the successful bidder agrees to reimburse the district promptly for excess costs. The successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.

The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made. The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipments are made.

Bids that are incomplete, conditional, obscure, or otherwise not in compliance with the requirements of this request for bids may be rejected. Bids that are incomplete, conditional, obscure, or otherwise not in compliance with the requirements of this request for bids may be rejected.

The city shall make payment for all goods andor services provided under this bid within fortyfive 45 days after delivery of any purchase, upon request to the finance department for payment in the form of signed voucher and a detailed invoice.

The initial term shall be one 1 year, inclusive of warranty and support, unless otherwise stated in the bid documents or extended by mutual agreement.

The city reserves the right to award the bid on a line item or lump sum basis, or to reject all bids, if deemed in its best interest.

Bidders are required to comply with requirements of N. J. S. A. 10: 531 et. seq. andn. j. a. c. 17: 27 affirmative action, and with requirements of ****, c 33.

The successful bidder, upon its failure or refusal to execute and deliver the contract and bonds required within fifteen 15 days after he has received notice of acceptance of his bid, shall forfeit to the city as liquidated damages for such failure or refusal, the proposal security deposited with its bid.

Prospective bidders are strongly encouraged, but not required, to visit and inspect the proposed installation locations prior to submitting a bid.