Drink Machine Government Bids & RFPs

The deadline for proposals is Thursday, October 15, 2026 at 3:00 p. m. for a proposal to receive consideration, it must be received prior to the deadline.

The vendor will pay the library a commission on vending sales by check on a quarterly basis and provide quarterly sales reports broken down by machine.

Proposals will be evaluated based on the following factors: variety and quality of products offered, references and demonstrated experience providing vending services, response times for machine repair or replacement and product shortages, schedule and frequency of machine stocking, product turnover, maintenance, and cleaning, proposed commission percentage, payment schedule, and sales reporting, equipment, including features, dimensions, appearance, and energy efficiency, customer service and procedures for addressing complaints and refund requests, overall quality and completeness of the proposed services.

Proposals must provide the full name of the firm, local address, telephone number, name and title of the primary contact person, and date of submission, along with company background and current references.

Proposers are welcome to schedule a site visit if desired, although the new public space is still under construction and may not be accessible.

Bids must be received no later than Thursday, September 3, 2026, 1:00 pm CST. submit no later than: thursday, september 3, ****: 00 pm cst

Commissions are to be paid monthly for the previous months sales. Commissions to be paid monthly for the previous months sales.

The contract will be awarded to the responsible and responsive bidder offering the highest percentage commission to Waller County. the contract will be awarded to the responsible and responsive bidder offering the highest percentage commission to waller county

Bidders must submit at least three references from clients for whom a similar project has been successfully accomplished. all bidders must submit, with bid, at least three 3 references from clients for whom a project similar to that specified herein has been successfully accomplished.

A prebid conference will not be conducted for this project. a prebid conference will not be conducted for this project.

The deadline for submission of questions and or clarification is no later than August 26, 2026 at 10:00 am CST. the deadline for submission of questions and or clarification is no later than august 26, 2026 at10: 00 am cst.

Bids may be rejected if Waller County believes that collusion exists among the bidders, or if prices appear unbalanced. any and all bids may be rejected if waller county believes that collusion exists among the bidders.

The term of this contract shall commence upon the execution date of the contract and shall remain in effect for an indefinite period. the term of this contract shall commence upon the execution date of the contract and shall remain in effect for an indefinite period

Sealed proposals must be delivered to the purchasing division, 701 e. broadway, 5th floor, columbia, mo **** by the closing date and time. proposals received after the appointed time will be time stamped and marked as late.

Late proposals will not be opened and will not be considered in the evaluation. late proposals will not be opened and will not be considered in the evaluation.

Responses must be received by August 12, 2026, 10:30 am.

Payment will be made in accordance with chapter **** of the Texas Government Code, commonly known as the Texas Prompt Payment Act.

Award will be made to the bidder who provides the best value to the state, considering bidder meeting requirements, ability to meet delivery, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, or failing to monitor the ESBD for addenda may result in disqualification.