The bid is for a term contract for snack and drink vending machines in Jefferson County buildings. Bids must be submitted by mail or messenger to the Jefferson County Purchasing Department by January 7, 2026, at 11:00 AM CT. Questions are due by December 12, 2025. Vendors must be registered with the System for Award Management (SAM). A completed Form **** from the Texas Ethics Commission is required. The contract term is one year with a possible four-year renewal. Commissions are paid quarterly. Vendors must maintain records for two years. Machines must be in good condition. Vendors must respond to service calls within 48 hours. Disputes are resolved under Texas law. Vendors are expected to inspect the locations. The county reserves the right to add or remove machines. The contract includes requirements for insurance and workers' compensation. The county requires a good faith effort for HUB participation.
The deadline for bid submission is 11:00 am ct, wednesday, january 7, 2026.
Jefferson County will pay original invoices that clearly itemize the goods andor services provided. Invoices shall be submitted to: jefferson county auditing department attention: accounts payable **** pearl street, 7th floor beaumont, tx ****.
Jefferson County reserves the right to accept a bid in whole or in part, and to award by item or by group, whichever is deemed to be in the best interest of jefferson county.
Vendors doing business with jefferson county are required to be registered with the system for award managementsam, with an active status.
Any person who fails to file the required certification shall be subject to a civilpenalty of not less than 10, 000 and not more than 100, 000 for each such failure.
Vendors are expected to visit the jefferson county locations for an onsite inspection of the present vending operations and determine all the requirements associated with this project.
All protests should be coordinated through the purchasing office prior to award recommendation to commissionerscourt.
