Outdoor Light Government Bids & RFPs

The contract shall be awarded to the lowest responsible bidder as determined by the owner.

The bond will be retained by the town as liquidated damages if the successful bidder refuses or fails to enter into a contract and performance, payment and maintenance bond in accordance with his bid when notified of the award.

There is a mandatory prebid meeting on tuesday, september 1, 2026, at 9:00 a. m. viamicrosoft teams.

Bids may not be withdrawn for a period of fortyfive 45 days after the time fixed for closing them.

The expected delivery timeframe is 90 days from the issue date of the order. The expected delivery timeframe is 90 days.

Payment terms are Net 30 days, effective from the date of valid invoice document. unit prices net 30day payment terms

Contractor warrants goods or services to be satisfactory and free from defects, and warrants that all products are noninfringing. contractor warrants goods or services to be satisfactory and free from defects.

The county will determine the low or lowest bids considering all items listed in the unit price schedule. county will determine the low or lowest bids considering all items listed in the unit price schedule.

Contractors must be responsive and responsible, substantiating their capability to fully perform all requirements of the solicitation. responsible, means that offerors document and substantiate their capability to fully perform all requirements of the solicitation.

Attendance at the prebid conference is optional and encouraged. attendance isoptional and encouraged.

County may not answer questions submitted within eight 8 days of the solicitation due in and opens date. county may not answer any questions that offerors submitwithin eight 8 days of the solicitation due in and opens date.

Failure to comply with solicitation requirements may cause the county to reject the bid as nonresponsive. offerors failure to comply with the solicitation requirements. . . may be cause for county to reject offerors bid as non responsive and not evaluate it.

The county may award on the basis of price and other factors, including but not limited to such factors as delivery time, quality, uniformity of product, suitability for the intended task, and bidders ability to supply. county may: . . . award on the basis of price and other factors, including but not limited to such factors as delivery time, quality, uniformity of product, suitability for the intended task, and bidders ability to supply

The delivery date will be agreed upon by both parties in the agreement negotiations phase. delivery date will be agreed upon by both parties in the agreement negotiations phase.

Payments are made upon achievement of each payment milestone: 30% upon contract purchase order execution, 30% at approved preliminary drawings, 30% upon site delivery, and 10% upon initial energization. upon contractpurchase order execution 30 at approved preliminary drawings 30 upon site delivery 30 upon initial energization not to exceed 120 days from delivery 10 deliverables

The provider warrants all products for a period of five years or the original manufacturer's warranty, whichever is longer, from the date of successful acceptance. the provider warrants all products provided under this agreement, against defects and nonconformances in design, materials and workmanship in accordance with product specifications for a period of five 5 years andor the original manufacturers warranty, whichever is longer, from date of successful acceptance.

Suppliers will be evaluated on criteria including conformance to specification, design meeting electrical ratings, quality assurance program, schedule adherence, warranty, and experience with similar transformers. does the proposal fully conform to specification **** attachment a, with any exceptions or deviations clearly identified and justified

The supplier must have a minimum of 20 years of continuous experience designing, manufacturing, and testing three-phase power transformers of 50 MVA and above, 115kV class or higher. minimum of twenty 20 years of continuous experience designing, manufacturing, and testing threephase power transformers of 50 mva and above, 115kv class or higher, for public utility customers.

As liquidated damages for delay, the provider shall pay the city $1,**** per day for failure to deliver the equipment by the required delivery date. one thousand dollars 1, **** per day for failure to deliver the equipment by the required delivery date until the equipment is delivered and accepted by the city

A pre-proposal meeting will be conducted by videoconference via Microsoft Teams on September 1, 2026, at 11:00 am MT. a preproposal meeting will be at 11: 00 am on september 1st, 2026 mt.

All questions must be submitted in writing via email no later than 3:00 pm MT on September 8, 2026. no later than 3: 00 pm mt on september 8th, 2026.

Proposals deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. any proposal deemed to be collusive or a sham proposal will berejected and reported to authorities as such.

Payment is made on third tuesday of month delivered.

The city reserves the right to accept the lowest or best bid.

The contractor shall provide a warranty for two years from the date of cai on the shelter against defects in materials, leaks including but not limited to door gasket leaks and factory wall penetrations, workmanship, corrosion, and design deficiencies, and shall make repairs and replacements at no cost to the faa. The contractor shall provide a warranty for two 2 years from the date of cai on the shelter against defects in materials, leaks including but not limited to door gasket leaks and factory wall penetrations, workmanship, corrosion, and design deficiencies, and shall make repairs and replacements at no cost to the faa.

Applicants must submit documentation proving they meet mandatory requirements, including past performance demonstrating experience with outdoor metal equipment buildings, and financial capability verified by a formal letter from a financial institution. Criteria a: past performance technical experience provide a list of at least three 3 and no more than five 5 past or current projects demonstrating your experience with outdoor metal equipment buildings.

Failure to provide all requested information will result in an immediate determination of non responsiveness. Failure to provide all requested information will result in an immediate determination of non responsiveness.