Combined synopsis/solicitation for HVAC maintenance service at DCDO Okinawa, Japan. Firm fixed price with reimbursable parts and material. Period of performance from 1 Dec 2026 to 30 Nov 2031. Site visit on 15 Oct 2026 at 09:00 AM JST, reservation form due by 13 Oct 2026. Quotations due 28 Oct 2026 10:00 AM JST via email. Award based on price. NAICS **** and open competition.
Quotations must be submitted electronically via email no later than the specified closing date and time, 28 Oct 2026 10:00 AM JST. The solicitation states: submit quotations all files electronically, no later than specified closing date and time japan standard time on the solicitation.
Payment will be made by electronic funds transfer (EFT). Invoices may be submitted once each month. The clause states: invoices may be submitted once each month or at more frequent intervals, if approved by the contracting officer.
The award will be made to the offer whose offer is most advantageous to the government, price and other factors considered. The evaluation factors state: the following factors will be used to evaluate offers: price.
Offerors must complete necessary fill-ins and certifications in provisions and online representations and certifications at www. ***. *. * addenda states: complete the necessary fill-ins and certifications in provisions and in the online representations and certifications at www. ***. *. *
Interest will be charged on amounts payable by the contractor to the government that are not paid within 30 days of becoming due. The clause states: all amounts that become payable by the contractor to the government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due.
A site visit will be conducted on 15 Oct 2026 at 09:00 AM JST. Interested parties must submit the site visit reservation form by 13 Oct 2026 10:00 AM JST. The notice states: a site visit will be conducted on 15 oct 2026 at 09:00am japan standard time.
Incomplete submittals may not be considered for award. The addenda states: incomplete submittals may not be considered for award. Also, quoters assume all risk of quotation not getting through security measures and firewalls when submitting electronically.