The Steuben County Youth Bureau is requesting proposals from nonprofit and municipal entities to provide youth-related programming during the contract term through two different funding opportunities. Proposals must be submitted on Steuben County forms and delivered in a sealed opaque envelope. The contract term will be from October 1, 2025 through September 30, 2026, with the possibility of renewal. Questions are accepted until January 21, 2026. The award will be made following a review of the proposal by the youth programs coordinator and any additional county staff and/or volunteers as deemed appropriate, and approval will be made by a designated committee. The award may be made to the most responsible contractors whose proposals are determined to be in the best interest of steuben county. The county reserves the right to cancel the contracts resulting from an award of this solicitation at any time during the contract period, without penalty to steuben county and without stated reason, by delivering a written ten 10 day notice of intent to the contractors or its representatives. The contractor shall submit a signed and dated noncollusive bidding certificate with its bid. The contractor shall submit a signed and dated hold harmless clause form with its bid. The contractor shall submit a signed, notarized and dated iranian energy sector divestment certification with its proposal. The contractor hereby represents that said contractor is in compliance with new york state labor law section 201g entitled prevention of sexual harassment. The contractor shall submit one 1 set of its rfp including all required forms and documents. The contractor shall submit a separate rfp response for each different solution you are proposing. Late proposals shall not be considered and shall be returned unopened. The county reserves the right to require clarification from contractors for the purpose of assuring a full understanding of the contractors responsiveness to the solicitation requirements. The county of steuben, in accordance with the provisions of title vi of the civil rights act of **** and new york state labor law article 8 public work, section 220e hereby notifies all contractors that it will affirmatively ensure that any contract awarded as a result of this proposal solicitation will be awarded without discrimination on the grounds of race, color, sex or natural origin. The award of contract will be made by written notice of award signed by a duly authorized representative of the county and no other act of the county shall constitute the acceptance of a bid. The contractor to whom the award is made shall assist and cooperate with the county as necessary in preparing the standard county agreement for execution. The contractor shall be responsible for obtaining all permits required to fulfill this contract and shall comply with all laws, ordinances, rules and regulations of the jurisdictions in which the work is performed. The county is exempt from payment of sales and compensating use taxes of the state of new york and of cities and counties within the state of new york. The county is to be free and harmless for any and all legal fees and court costs. The county intends to develop contracts with selected applicants. The final contracts will involve, at a minimum, the terms and conditions set forth in this request for proposal, including the general conditions, and may include those reflected in the specific proposal submitted. All contracted entities resulting from this rfp will be required to submit program data at the conclusion of the grant period pertaining to the performance measures indicated on form ocfs5003. The par must be submitted before the final payment will be made to the contractor.
The bid notice states proposals must be submitted on steuben county forms and deliveredin a sealed opaque envelope.
Funding will be provided through a reimbursement model.
The award may be made to the most responsible contractors whose proposals are determined to be in the best interest of steuben county and who are deemed the best fit to serve the countys requirements based upon criteria stated under the scope of this rfp, the evaluation of references, corporate qualifications and, if deemed necessary, an interview with the contractor and the designated committee.
Selection shall only be made from proposals submitted by qualified, responsive and responsible entities who sufficiently meet the terms, conditions and specifications stated herein.
Steuben county reserves, as its right, the right to cancel the contracts resulting from an award of this solicitation at any time during the contract period, without penalty to steuben county and without stated reason, by delivering a written ten 10 day notice of intent to the contractors or its representatives.
Questions: contractors questions will be accepted until january 21, 2026 and shall be submitted in writing to andrew g. morse, director of purchasing, steuben county purchasing department, 3 e. pulteney square, bath, ny **** or to ***@***. *. * questions will be accepted after this date.
