Replace Government Bids & RFPs

Bids shall show number of days required to place goods ordered at the city's designated location.

Payment will be made upon receipt and acceptance by the city of coppell for any items ordered and receipt of a valid invoice, in accordance with the state of texas prompt payment act, article 601fv. t. c. s.

Successful bidder shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.

The contract will be awarded to the proposer bidder that offers the best value to the city. Evaluation criteria include price (40 points), experience (30 points), and total time (30 points).

A prospective bidder must affirmatively demonstrate bidders responsibility, including adequate financial resources and a satisfactory record of performance.

The city of coppell reserves the right to terminate the contract immediately in the event the successful bidder fails to: 1. meet schedules 2. defaults in the payment of any fees or 3. otherwise perform in accordance with these specifications.

An onsite mandatory in person pre- bid meeting will be held at 2:00 p. m. cst, tuesday, september 08, 2026, at the city of coppell, 255 parkway blvd, coppell, tx ****.

When requested, samples shall be furnished free of expense to the city of coppell.

Failure to provide requested information may impact the evaluation of the proposal bid.

The vendor must have the ability to deliver to all fleet locations several times a day as needed. vendor must have the ability to deliver to all fleet locations several times a day as needed.

Payment is issued upon submission of contractor invoicing to the city, and the city may require up to 30 days to process payment after the date of receipt of invoicing. payment shall be issued. it is to be understood and agreed that the city may require up to 30 days to process payment after date of receipt of invoicing.

Contractor must return all new parts for 100 credit and no restock fee within the first year of purchase. contractor must return all new parts for 100 credit and no restock fee within the first year of purchase.

The contract is intended to be awarded to the lowest prequalified responsive and responsible bidder, provided the bid is fair and reasonable. it is the intent of the city to award a contract to the lowest prequalified responsive and responsible bidder

Submittals will be evaluated based on the completeness and quality of the information provided, including criteria points for on-call services, response time, and experience. submittals will be evaluated based on the completeness and quality of the information provided.

Failure to meet the services schedule or other deficiencies may cause for termination of the order by written notification of cancellation. the successful contractors failure to meet the services schedule, or any other deficiencies that should arise, and given a reasonable length of time to correct said deficiencies, will be cause for termination of the ordercontract by issuance of a written notification of cancellation.

A nonmandatory prebid conference is scheduled to have city staff available to discuss the IFB. a nonmandatory prebid conference is scheduled to have city staff available to discuss the ifb, scope of service, and other technical and contractual matters.

Written questions regarding the IFB must be emailed to the procurement agent by 4:00 p. m. on September 04, 2026. questions written questions regarding this invitation for bids shall be emailed to zac felts, procurement agent, ***@***. *. * by 4: 00 pm on september 04, 2026.

Failure to provide requested additional information during Step 1 may result in the contractor's response being deemed nonresponsive and removed from further consideration. failure to provide any requested additional information may result in the contractors response being deemed nonresponsive and removed from further consideration.

By submitting a bid, the contractor accepts all conditions described in the IFB, including the services agreement and insurance requirements. in submitting this bid, it is understood that the right is reserved by the city of aurora to reject any and all bids, and to waive any informality in bidding.

The contract documents require that all work be substantially complete by January 30, 2027, with final completion by February 28, 2027. the contractdocuments require that all work be substantially complete by january 30, 2027, with final completion by february 28, 2027.

The city now makes payments through electronic transfers. The city now makes payments through electronic transfers.

Warranties required by the contract documents shall commence on the date of substantial completion unless otherwise provided in the notice of substantial completion. warranties required by the contract documents shall commence on the date of substantial completion unless otherwise provided in the notice of substantial completion.

The intent of the city is to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents. it is the intent of the city to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents, is judged to be fair and reasonable, and to be in the best interest of the city and does not exceed the appropriated funds available.

Only those qualified prime contractors selected from the previous prequalification process, if prequalification occurred for this bid package, will be allowed to participate in this invitation for bid. only those qualified prime contractors selected from the previous prequalification process, if prequalification occurred for this bid package, will be allowed to participate in this invitation for bid.

Failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages which are **** per day. failure to complete the work as prescribed shall be considered as a breach of contract and subject to liquidated damages which are **** perday.

It is the responsibility of each bidder, before submitting a bid, to: a. examine the contract documents thoroughly b. visit the jobsite to become familiar with local conditions that may affect the cost, progress, performance or completion of the project. it is the responsibility of each bidder, before submitting a bid, to: a. examine the contract documents thoroughly b. visit the jobsite to become familiar with local conditions that may affect the cost, progress, performance or completion of the project

Any questions must be submitted in writing by email to Heidi Ellis, senior procurement agent at ***@***. *. *, and must be received no later than 2:00 p. m. , local time, September 2, 2026. any questions must be submitted in writing by email to heidi ellis, senior procurement agent at***@***. *. *. emailed questions shall contain the project name and number in theemail subject line, and must be received no later than 2: 00 p. m. , local time, september 2, 2026.

Failure to monitor the Rocky Mountain e-purchasing system for any addenda may lead to reliance on incomplete, inaccurate, or out of date information when submitting bids subjecting such bids to automatic disqualification from consideration. failure to do so may lead to reliance onincomplete, inaccurate, or out of date information when submitting bids subjecting such bids toautomatic disqualification from consideration.

The estimated cost for this project is from 2,850,**** to 3,870,****. the estimated cost for this project is from 2, 850, **** to 3, 870, ****.

Payment will be made upon receipt and acceptance by the county of completed services, goods and/or products ordered and receipt of a valid invoice, in accordance with the texas government 4 code, chapter **** will be made upon receipt and acceptance by the county of completed services, goods andor products ordered and receipt of a valid invoice

The bid award shall be based on, but not necessarily limited to, the following factors: e. unit price f. total bid price g. delivery date h. results of testing samples i. special needs and requirements of dallas county j. dallas countys experience with products bid k. vendors past performance record with dallas county l. dallas countys evaluation of vendors ability m. estimated costs for supplies, maintenance, etc. n. estimated surplus value o. small business enterprise completed forms p. dallas county reserves the right to award to a primary and secondary vendors. dallas county shall award this contract to the responsive bidders offering the lowest and best bid in accordance to local government code **** who comply with all of the requirements, terms and conditions prescribed herein.

Contractors must complete and file the conflict of interest questionnaire with the dallas county clerk at **** elm street, 21st floor, dallas, texas **** shall complete and file the conflict of interest questionnaire with the dallas county clerk at **** elm street, 21st floor, dallas, texas ****.

Upon request by dallas county, bidders agree to furnish samples and/or demonstrations of products bid, as applicable. upon request by dallas county, bidders agree to furnish samples andor demonstrations of products bid, as applicable.

Protests must be sent by mail or email to the dallascounty purchasing director at founders square, 900 jackson st. , 6th floor, suite 680 dallas, texas **** or ***@***. *. * mailin requests must be postmarked andemail requests must be received by the purchasing director no later than a five 5 businessdays after the date that the protesting vendor knew or should have known of the facts givingrise to the protest, or b before the contract is awarded, if the vendor is aware of the factsgiving rise to the protest prior to the contract award, whichever is earlier.

Vendors terminated for nonperformance will be disbarred from award consideration on future county solicitation for a period of not less than thirteen 13 months. vendors terminated for nonperformance will be disbarred from award consideration on future county solicitation for a period of not less than thirteen 13 months.