This is a Request for Quotations (RFQ) for the replacement of intercommunication systems at 13 audio system windows at the U. S. Consulate General Surabaya. The contractor will be responsible for removing existing equipment, installing new two-way communication systems (microphone, speaker, and control unit), testing, and training consulate staff. The contract will be a firm fixed-price contract payable in dollars. Offerors must be technically qualified and financially responsible, with prior construction experience and SAM registration. Quotations are due by June 15, 2026, at 04:00 PM Surabaya time and must be submitted electronically in English. A site visit is scheduled for May 13, 2026, at 01:00 PM. The estimated magnitude of the construction project is $160,**** requirements include adherence to specific technical standards, a detailed performance schedule, and comprehensive submittals including product data, shop drawings, and safety plans. The contractor must also provide a warranty and maintenance service for one year after final acceptance.
The contractor shall commence work under this contract within 7 calendar days after the date the contractor receives the notice to proceed, and complete the entire work ready for use not later than 150 calendar days. The time stated for completion shall include final cleanup of the premises. The bid submission deadline is June 15, 2026.
Payment will be made by the U. S. Consulate General Surabaya. Requests for payment may be made no more frequently than monthly, covering the value of labor and materials completed and in place. The contract is a firm fixed-price contract payable entirely in dollars. VAT will be shown as a separate item on invoices.
The contractor warrants all equipment and installation to be free of faulty workmanship, defects, improper adjustments, and damage. The warranty period is 1 year from the date of final acceptance. The contractor must submit a warranty management plan for government approval.
Award will be made to the lowest priced, acceptable, responsible quoter.
Offerors must be technically qualified and financially responsible, able to understand English, have an established business or plans to establish one, be registered in SAM, demonstrate prior construction experience with references, have necessary personnel, equipment, and financial resources, possess all required licenses and permits, meet local insurance requirements, be able to obtain adequate performance security, have no adverse criminal record, and no political or business affiliation contrary to U. S. interests.
If the contractor fails to complete the work within the time specified, the contractor shall pay liquidated damages to the government in the amount of **** for each calendar day of delay until the work is completed or accepted.
A site visit has been scheduled for May 13, 2026, at 01:00 PM at the U. S. Consulate General Surabaya.
The document does not explicitly state a deadline for challenging the bid or its terms, but it does mention that supplemental documents will be furnished from time to time and contractors have 20 days to object to them. For differing site conditions, notice is required within 10 calendar days of occurrence.
The estimated magnitude of the construction project is $160,****.