Pollution Insurance Government Bids & RFPs

The bid due date is May 12, 2026, at 2:00 PM. All bids must be received on the purchasing department's e-procurement site by this date and time. Late bids will not be accepted.

Bid pricing shall be provided on a monthly basis for the maintenance work. The contractor shall submit an invoice once per month based on the unit pricing, for a total of twenty-four equal payments for the life of the contract. Any approved incidental work shall be invoiced separately.

Unless otherwise specified, all workmanship and materials must have at least a one-year guaranty, in writing, from the date of delivery and/or acceptance of the project.

Every contract or order shall be awarded to the lowest responsive and responsible bidder, taking into consideration the conformity with the specifications and the delivery and/or completion date.

Bidders shall be properly licensed in accordance with LAR. S. 37:2150-2163 and must possess a Louisiana State Contractors License with the classification of specialty: landscape, grading and beautification. The license number is required to be on the electronic envelope. The apparent low bidder shall, within ten (10) calendar days of bid opening, submit copies of all agriculture forestry licenses and certifications required for performance of the work.

Liquidated damages may be assessed for missed and/or unsatisfactory work. For example, mulch placement must be completed within seven (7) calendar days. If the contractor takes nine (9) calendar days to complete the task, they may be penalized up to **** for the delayed completion. Some scheduled maintenance items must be completed within a designated timeframe, and liquidated damages may be assessed in an amount of **** per calendar day for each day that the task remains incomplete.

All prospective bidders are encouraged to visit the site prior to submitting a bid. It is the bidder's responsibility to visit the job site and evaluate the job before submitting a bid.

Protests must be received within 48 hours of the release of the bid tabulation by the purchasing department.

The response deadline for bids is Friday, April 3, 2026, at 3:00 PM CT. Work will begin after an approved City Council resolution, signed contract, and purchase order are issued.

The bid notice states that payment terms for work authorized under the contract shall be net forty-five (45) days upon receipt of an acceptable original invoice and after work is performed, inspected and accepted and all required documentation and reports are received in a format acceptable to the city.

The bid notice includes a field for warranty information, but the specific duration or terms are not detailed in the provided text. It is a required field for the bidder to complete.

Award shall be made to the responsible bidder submitting the lowest responsive bid with regard to the specifications set forth herein. The city reserves the right to accept or reject any or all bids, to request rebids, to award bids item-by-item, by groups or lump sum and to waive technicalities and formalities.

The bid notice outlines several criteria for contractor responsibility and responsiveness, including adherence to specifications, company's reputation and financial status, ability to meet insurance requirements, current lead time, quoted guarantees and warranties, past experience and service provided, and favorable references. The company must not have any unresolved performance issues with the City of Cedar Rapids.

The bid notice mentions that the city may withhold payment for various reasons, including defective equipment, damage for which the contractor is liable, valid liens or claims, delay in progress or completion of work, inability of the contractor to provide equipment or complete the work, failure to properly complete or document any pay request or invoice, and any other failure of the contractor to perform its obligations. However, specific penalty amounts or structures are not detailed.

A pre-bid meeting is scheduled for Monday, March 30, 2026, at 10:00 AM CT at **** Bertram Rd. SE, Cedar Rapids, IA **** are strongly encouraged to attend this meeting to ask specific questions and request clarifications.

The bid notice does not indicate that samples are required.

The bid notice specifies a question deadline of March 30, 2026, at 3:00 PM CT. It does not explicitly state a deadline for challenging the bid or award.

The contractor shall correct the work promptly after receipt of written notice from the district to do so unless the district has previously given the contractor a written acceptance of such condition. If, within one 1 year after the date of completion of the work or a designated portion thereof, or after the date for commencement of warranties established under article 9. 9. 1, or by the terms of an applicable special warranty required by the contract documents, any of the work is found to be not in accordance with the requirements of the contract documents, the contractor shall correct it promptly after receipt of written notice from the district to do so unless the district has previously given the contractor a written acceptance of such condition.

The contractor shall forfeit to the district, not more than two hundred dollars **** for each calendar day, or portion thereof, for each worker paid less than the prevailing wages rates as determined by the director of the department of industrial relations, for the work or craft in which the worker is employed for any work done under the agreement by the contractor or by any subcontractor under it. pursuant to labor code ****, the contractor shall forfeit to the district, not more thantwo hundred dollars **** for each calendar day, or portion thereof, for each worker paid less thanthe prevailing wages rates as determined by the director of the department of industrial relations, for thework or craft in which the worker is employed for any work done under the agreement by the contractoror by any subcontractor under it.

The contractor shall correct the work promptly after receipt of written notice from the district to do so unless the district has previously given the contractor a written acceptance of such condition. If, within one 1 year after the date of completion of the work or a designated portion thereof, or after the date for commencement of warranties established under article 9. 9. 1, or by the terms of an applicable special warranty required by the contract documents, any of the work is found to be not in accordance with the requirements of the contract documents, the contractor shall correct it promptly after receipt of written notice from the district to do so unless the district has previously given the contractor a written acceptance of such condition.

The contractor shall forfeit to the district, not more than two hundred dollars **** for each calendar day, or portion thereof, for each worker paid less than the prevailing wages rates as determined by the director of the department of industrial relations, for the work or craft in which the worker is employed for any work done under the agreement by the contractor or by any subcontractor under it. pursuant to labor code ****, the contractor shall forfeit to the district, not more thantwo hundred dollars **** for each calendar day, or portion thereof, for each worker paid less thanthe prevailing wages rates as determined by the director of the department of industrial relations, for thework or craft in which the worker is employed for any work done under the agreement by the contractoror by any subcontractor under it.