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Sealed proposals will be received by the board of school commissioners of mobile county, alabama until Thursday, August 21, 2025 @10:00 am. The submission of the bid, acceptance, and award of the bid by the school board constitutes a binding contract. Bidders must be the authorized sales dealer for the items quoted and must guarantee all items to be free from defects in material and workmanship. All items quoted shall be new, packed in manufacturers original containers, and shall meet or exceed the specifications as written. Bidders shall quote the brand and/or model specified. If bidding a substitute, bidder must identify the differences in writing on additional sheets. All bids not complying with this statement may be rejected. Bid will be awarded on a lump sum basis. All items quoted shall be delivered within thirty days after vendor receipt of purchase order. All items are to be quoted f. o. b. destination, school site, mobile county, mobile, al. Inside delivery and installation setup are required. The title and risk of loss of the goods will not pass to the board, departments, or local schools until receipt and acceptance takes place at the fob point. Payment will be made in accordance with terms of payment in the minimum specifications. District personnel may choose to use a visa purchasing card and epayables process for invoice payments in place of a check. The school board of mobile county, al shall be added as an additional insured on all contractors liability policies. Copy of policy to be given to the purchasing dept where it will remain on file. Comprehensive public general liability insurance contractor shall purchase and maintain during the life of this contract. The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidders further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed. All repairs, replacements, or adjustments during the warranty period shall be at the bidders sole expense. Bidders are assumed to be informed regarding conditions, requirements, and specifications prior to submitting bids. Failure to do so will be at the bidders risk. Bids already submitted may be withdrawn without penalty prior to bid opening. Errors discovered after the bid opening may not be corrected. All bids shall be typewritten or in ink on the forms prepared by the board. Bids prepared in pencil will not be accepted. All proposals must be signed by officials of the corporation or company duly authorized to sign bids. Any bid submitted without being signed will automatically be rejected. All corrections or erasures shall be initialed and dated by the person authorized to sign bids. If there are discrepancies between unit prices quoted and extensions, the unit price will prevail. Prices quoted shall be delivered prices and shall include any and all costs, charges, taxes, and fees. Once the bid is board approved, a letter will be issued to the awarded vendors. This letter does not authorize to make purchases. Purchase orders will be issued as authorization for all purchases. All questions must be directed to the buyer listed on the particular bid. Clarification will be made only by written addenda sent to all registered bidders. The board will not be responsible for verbal answers regarding the intent or meaning of the specifications or for any verbal instructions given prior to the bid opening. Bidders shall not contact any member of the mobile county school board, superintendent, or staff regarding this bid prior to such bid has been board approved. Any such contact shall be cause for rejection of your proposal. Mobile county scho
All items quoted shall be delivered within thirty days after vendor receipt of purchase order.
Payment will be made in accordance with terms of payment in the minimum specifications. District personnel may choose to use a visa purchasing card and epayables process for invoice payments in place of a check.
The bidders further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.
The following information can be found on both the alabama ethics commissions and mcpss website. responsible bidder: overall quality, conformity with specifications both general and specific, purposes for which materials or services are required, delivery dates and time required for delivery, unit acquisition cost, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable.
Bids will be accepted only from firms engaged on a full-time basis in the digital photo ID systems supply business. Bidders must be the authorized sales dealer for the items quoted and must guarantee all items to be free from defects in material and workmanship.
Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.
Any protest to the boards consideration of any bid must be submitted in writing and received by the purchasing director no later than five 5 calendar days after awarding date of the bid.
