Online Payments Government Bids & RFPs

Proposers shall submit proposals no later than September 16, 2026 by 2:00 pm.

The successful bidder will be the bank that has the lowest total overall cost.

The cityparish will only further evaluate responses that have a rating of investment grade minimum bbb or above.

Protests associated with contract award must be received within seven 7 days from the issuance of the notice of intent to award.

Banks having a cra rating below satisfactory will not be considered.

Bids must be uploaded to the eprocurement site by August 27, 2026, at 11:00 a. m. prevailing time. Any bid document received after the deadline established by the department of purchasing will not be accepted, regardless of the method of delivery.

On a daily basis, the proposer will transfer funds it has collected into a borough bank account. Payment terms may be changed as needed, in the sole discretion of the borough.

The borough will award this competitive contract in accord with price and other factors, with weighted factors of technical (40%), managerial (40%), and cost (20%). These weights will be announced at the opening of proposals.

Proposals are sought from experienced and qualified firms. The vendor must demonstrate a thorough understanding of the requirements, including applicable laws, and have experience receiving and processing individual transaction payments electronically. The successful proposer shall become familiar with the boroughs policies and procedures necessary for the effective performance of the required services.

Failure to ensure the package is uploaded to the eprocurement site by the bid opening date and time will result in the bid not being accepted. Any bid document received after the deadline established by the department of purchasing will not be accepted, regardless of the method of delivery.

the legal checklist located on last page of rfp must be completed, signed, and returned to urs with vendor proposal or the bid can be disqualified.

The contract is intended to commence on September 25, 2026, with an initial period of one year and options for three additional one-year renewals.

All onetime, recurring, transaction, and passthrough prices and fees must be clearly stated and remain firm. Settlement is gross or net, with fees clearly identified.

Award shall be made to the responsible respondent whose response is determined to provide the best overall value to Cole County, based on evaluation criteria including taxpayer experience, devnet integration, implementation, references, and pricing.

Respondents must provide a single, integrated, cloud-based ebpp platform, three references from comparable county tax clients (one with devnet integration), demonstrate a process for increasing taxpayer use of electronic communications, and provide evidence of PCI DSS Level 1 validation, Nacha compliance, and independent security audits.

In case of default by the bidder or contractor, Cole County will procure services from other sources and hold the bidder or contractor responsible for any excess costs.

Questions concerning the meaning or intent of the specifications must be submitted in writing and received by Monday, August 24, 2026, at 3:00 PM Central Time.

Respondents directly contacting other county employees risk elimination from further consideration. Failure to examine relevant documents or provisions may not relieve the respondent from obligations.