Floor Mop Government Bids & RFPs

The project completion time is 365 calendar days from the notice to proceed.

Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten Network.

The contractor shall guarantee that all work performed will be free from defects in workmanship and materials for a period of one year from the date of the certificate of completion and acceptance.

The solicitation is for sealed bids, implying award will be based on the lowest price that meets all requirements.

Contractors must be registered in SAM. gov with a unique entity identifier and verified as SDVOSB in the SBA small business search at the time of bid submission and before award. Offerors must submit their annual **** report.

A pre-bid site visit is scheduled for Tuesday, July 14, 2026, at 11:30 AM. Prospective bidders shall meet at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY **** Building 100 and Room Number GC100. No other site visits will be allowed.

Questions must be received no later than July 29, 2026, at 12:00 PM.

Bids providing less than 120 calendar days for government acceptance after the date bids are due will not be considered and will be rejected. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid.

The magnitude of construction is between $2,000,**** and $5,000,****.

Delivery of product and/or service will be made within 30 days from the date requested by the using agency, unless otherwise specified. On the phlcontracts questions tab, specify if delivery is other than weekly.

Invoices must be submitted after delivery and acceptance of the product or service by the city. Payments will only be made to the entity name as shown on the purchase order. The invoice must reflect this same entity name as the entity to pay to. Before any city payments are made, the awarded entity will be required to enroll in ACH and submit invoices through the city’s vendor payment portal.

Mop heads are to be warranted against spontaneous combustion. Damaged or defective mop heads and floor mats will not be accepted by the city and shall be replaced at no additional cost to the city.

This invitation and bid shall be awarded to the lowest responsive and responsible seller in whole. Seller must bid on all items to be eligible for award.

All sellers must be a bona fide manufacturer of, or dealer in, the article or service specified within the bid. Sellers should submit pertinent reference information to demonstrate their ability to perform on a contract of this size and scope.

Liquidated damages in the amount of 10% of the unit price may be applied to each item which exceeds the delivery schedule/requirement. Failure to provide items within a specified time, failure to inform of canceled and/or delayed delivery/pickup, failure to collect soiled/unclean items at time of delivery/pickup, failure to provide clean items at time of delivery, and failure to contact/meet with a PHL representative once on site are all subject to penalties.

A site inspection is not applicable to this bid.

Failure to adhere to bid submission requirements may result in disqualification. Failure to submit required documentation, such as bid security, bid processing fees, or seller qualification information, may also lead to disqualification.

The estimated expenditures for the contract period are $100,****.

Delivery of product and/or service will be made within 30 days from the date requested by the using agency, unless otherwise specified. On the phlcontracts questions tab, specify if delivery is other than weekly.

Invoices must be submitted after delivery and acceptance of the product or service by the city. Payments will only be made to the entity name as shown on the purchase order. The invoice must reflect this same entity name as the entity to pay to. Before any city payments are made, the awarded entity will be required to enroll in ACH and submit invoices through the city’s vendor payment portal.

Mop heads are to be warranted against spontaneous combustion. Damaged or defective mop heads and floor mats will not be accepted by the city and shall be replaced at no additional cost to the city.

This invitation and bid shall be awarded to the lowest responsive and responsible seller in whole. Seller must bid on all items to be eligible for award.

All sellers must be a bona fide manufacturer of, or dealer in, the article or service specified within the bid. Sellers should submit pertinent reference information to demonstrate their ability to perform on a contract of this size and scope.

Liquidated damages in the amount of 10% of the unit price may be applied to each item which exceeds the delivery schedule/requirement. Failure to provide items within a specified time, failure to inform of canceled and/or delayed delivery/pickup, failure to collect soiled/unclean items at time of delivery/pickup, failure to provide clean items at time of delivery, and failure to contact/meet with a PHL representative once on site are all subject to penalties.

A site inspection is not applicable to this bid.

Failure to adhere to bid submission requirements may result in disqualification. Failure to submit required documentation, such as bid security, bid processing fees, or seller qualification information, may also lead to disqualification.

The estimated expenditures for the contract period are $100,****.

Proposals must be received no later than July 27, 2026, at 4:00 PM EDT. The anticipated service start date is October 1, 2026.

The BPW reserves the right to award the contract to the responsive and responsible bidder whose proposal represents the best overall value considering price, service quality, references, product quality, transition plan, and overall completeness of the proposal.

Suppliers shall provide company history, ownership information, years in business, local service facility location, description of municipal and industrial customers served, and three references from customers receiving comparable services.

Onsite visits will be provided upon request. Contact Brian Hoezee to schedule an appointment.

Samples of all products must be provided and approved by the BPW in advance of contract award. Approved products shall remain unchanged throughout the contract term unless otherwise approved in writing by the BPW. BPW reserves the right to reject products that differ from the approved samples.

The undersigned acknowledges that any violation of the noncollusion certification may result in rejection of the proposal, termination of any resulting contract, and any other remedies available under applicable law.