Rental services for floor mats and mop heads for Philadelphia International Airport (PHL) and Northeast Philadelphia Airport (PNE). Contract term is initial 1-year with options to renew for up to four additional 1-year periods. Bids must be submitted electronically through phlcontracts by August 3, 2026, 10:30 AM local time. A bid processing fee of **** and an annual bid security program fee of **** are required. Damaged or defective items must be replaced within 24 hours. Award will be made to the lowest responsive and responsible seller. Security clearance and ID badges are required for employees servicing the rental service.
Delivery and pickup shall be made on the same days each week, except for federal/city holidays, in which the seller must deliver the day before the holiday. For other deliveries, products or services will be ordered and delivered on an as-needed basis during the contract term, generally within 30 days from the date requested by the using agency.
Invoices shall be submitted after delivery and acceptance of the product or service by the city. Payments will only be made to the entity name as shown on the purchase order. The awarded entity will be required to enroll in ACH and submit invoices through the city’s vendor payment portal.
Mop heads are to be warranted against spontaneous combustion. Damaged or defective mop heads and floor mats will not be accepted by the city and shall be replaced at no additional cost to the city.
This invitation and bid shall be awarded to the lowest responsive and responsible seller in whole. Seller must bid on all items to be eligible for award.
All sellers must be a bona fide manufacturer of, or dealer in, the article or service specified within the bid. Sellers should submit pertinent reference information demonstrating their ability to perform on a contract of this size and scope.
Liquidated damages in the amount of 10% of the unit price may be applied to each item which exceeds the delivery schedule/requirement. Failure to provide items within a specified time, failure to inform of canceled and/or delayed delivery/pickup, failure to collect soiled/unclean items at time of delivery/pickup, failure to provide clean items at time of delivery, and failure to contact/meet with a PHL representative once on site are all subject to penalties.
A site inspection is not applicable to this bid.
Questions concerning this invitation and bid solicitation must be presented through phlcontracts within the prescribed time stipulated in the IB's questions tab. Questions must be received no later than seven (7) calendar days prior to the scheduled opening date of the bid.
Failure to adhere to bid submission requirements may result in the quote being disqualified. Failure to submit the bid processing fee may result in the seller's disqualification from bidding. Bids may be disqualified if they are deemed to be nonresponsive.
The estimated expenditures for the contract period are $100,****.
