Refrigerator Cleaning Government Bids & RFPs

Proposals are due no later than 10:00 a. m. CST on July 23, 2026. Late submittals will not be accepted. Proposals are due no later than 10:00 a. m. at the website july 23, 2026 listed on the cover page of the rfp. Late submittals will not be accepted.

Contractor shall submit invoices for payment in a format acceptable to MDHA and shall submit invoices no more frequently than monthly for satisfactory and accurately performed services. Contractor shall be paid as work is completed and invoices are approved by MDHA. Contractor shall submit invoices for payment in a format acceptable to mdha and shall submit invoices no more frequently than monthly for satisfactory and accurately performed services.

Contractor warrants that for a period of one year from date of delivery and/or installation, whichever is later, the goods provided shall be free of any defects. Contractor warrants that for a period of one year from date of delivery andor installation, whichever is later, the goods provided, including software, shall be free of any defects that interfere with or prohibit the use of the goods for the purposes for which they were obtained.

The owner will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the owner considering only price and any price-related factors specified in the solicitation. The owner will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the owner considering only price and any pricerelated factors specified in the solicitation.

MDHA will award the contract only to responsible prospective bidders who have the ability to perform successfully under the terms and conditions of the proposed contract. MDHA will award the contract only to responsible prospective bidders who have the ability to perform successfully under the terms and conditions of the proposed contract.

Severe problems, repeated problems, failure to cure, repeated failure to provide services in a timely manner, or breach of contract may result in termination of the contract. Severe problems, repeated problems, failure to cure, repeated failure to provide services in a timely manner, or breach ofcontract may result in termination of the contract.

Protests shall be resolved in accordance with MDHA's protest policy and procedures. All protests shall be resolved in accordance with mdhas protest policy and procedures, copies of which are maintained at mdha.

Noncompliance with instructions, failure to bid on all items, late submissions, and failure to acknowledge amendments or addenda may result in disqualification. Noncompliance with these instructions will result in the bid envelope not being opened nor bid being considered.

This is a request for prequalification of vendors.

The contract is anticipated to commence on August 1, 2026, and end on July 31, 2028. The contract may be renewed for two additional one-year periods.

Payment is anticipated to be made by Visa purchasing card after a properly prepared invoice has been received and processed. Invoices shall contain specific information including invoice number, date, dates of service, service location, description of services, personnel name and classification, and billable hours. Invoices that are received by the district that are not properly and correctly prepared or are not accompanied by support documentation i. e. , work proposal, work time sheet may cause delay of payment.

All workmanship is warranted to conform to project specifications and be of the highest quality, free from faults and defects, for a minimum of twelve months. Materials are warranted to be free from defects for twelve months or the standard manufacturer's warranty, whichever is greater. Should any services be required to be reperformed, such services shall be completed within three 03 business days of notification at no additional expense to the district.

The district anticipates making an award based on a primary low bid and secondary next lowest bid service provider. In making recommendation for award, the purchasing department shall take into consideration the qualifications of the bidders, including relevant expertise, experience, and capacity to perform the requirements as specified herein.

Bidders must be an established firm with at least five consecutive years of experience in HVACR services in Florida, possess a valid Florida Class A air conditioning contractor license or Mechanical Contractor license, and maintain a service dispatch facility within reasonable proximity of Alachua County.

Failure to comply with provisions such as using the e-verify system, providing false certifications, or failing to respond to emergency calls in a timely manner may be deemed a material breach of contract or a default of contract, potentially leading to contract termination.

Bidders may be disqualified for negative references, failure to meet qualification requirements, submitting inflated work proposals on three or more occasions, or failure to respond in a timely manner to emergency requests.

The estimated total expenditure for these services for the 2025 calendar year was approximately $500,****.

The bid submission deadline is March 20, 2026, by 5:00 PM. All items must be delivered between June 4 and June 19.

The bid notice states that all sums due to any suppliers utilized by successful bidders must be paid or will be paid within ten (10) days of receipt of any money received from the Cherokee Nation under any purchase order.

The bid notice states that the purchase order will be awarded to the bidder whose bid is determined to be the lowest most responsive reasonable offer taking Indian preference into consideration and in the best interest of the nation to accept.

The Cherokee Nation may make investigations to determine the ability of the bidder to perform the work and reserves the right to reject any bid if the evidence submitted or investigation of the bidder fails to satisfy the nation that the bidder is properly qualified.

The bid notice states that no bidder may withdraw their bid within 30 days after the proposal due date.

The bid notice states all items must be delivered: no earlier than june 4 no later than june 19 deliveries outside this window may be refused.

All sums due to any suppliers utilized by successful bidders must be paid or will be paid within ten 10 days of receipt of any money received from the cherokee nation under any purchase order.

The purchase order will be awarded to the bidder whose bid is determined to be the lowest most responsivereasonable offer taking indian preference into consideration and in the best interest of the nation to accept.

The nation may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the nation all such information and data for this purpose as the nation may request.