City Water Government Bids & RFPs

The bid due date is May 28, 2026, at 2:30 PM local time. Bids must be submitted through the secure online bid management website by this date and time.

Payment shall be made within 30 days of the submittal of a correct invoice for goods received.

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the city, price and other factors considered.

In evaluating bids, the owner shall consider the qualifications of the bidders, and where applicable, operating costs, delivery time, maintenance requirements, performance data, and guarantees of materials and equipment. The city may also conduct investigations to assist in the evaluation of a bid and to establish the responsibility, qualifications, and financial ability of the bidders to fulfill the contract.

The city reserves the right to cancel the whole or any part of this contract due to failure by the contractor to carry out any material obligation, term, or condition of the contract. In case of default, the city reserves the right to complete the required work and recover reasonable excess cost from the contractor.

Bidders are strongly encouraged to carefully read the entire invitation for bid. There is no mention of a mandatory or optional site visit.

There is no mention of a requirement to submit samples.

Protests about the bid procedure must be in writing and received by the City of Battle Creek no later than ten (10) working days after notification regarding the contract award decision.

Submission of additional terms, conditions or agreements with the bid document is grounds for deeming a bid nonresponsive and may result in bid rejection. Any unsolicited alternate bid, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered nonresponsive.

Electronic proposals must be entered into the BidNet MITN Procurement System on, or before, 12:30 PM, Wednesday, June 10, 2026.

The city's normal payment terms are 45 days in connection with cash discounts specified with this proposal. Time will be computed from the date of complete delivery of services, supplies, or equipment, as specified, or from the date correct invoices are received in the office of the City Controller, if the latter is later than the date of delivery. Prices will be considered as net if no cash discount is shown.

All materials and labor provided shall carry standard warranty coverage. Proposal shall state terms and conditions of warranty for all products in its proposal. Products shall be free from defects in material and workmanship from the date of their original purchase, for normal commercial use and for applicable warranty period specified. Vendor shall repair or replace, within seventy-two 72 hours, without a charge to the original purchase, any product or part thereof which fails as the result of such a defect during the warranty period.

Award of the proposals shall be based upon a combination of factors, including but not limited to, adherence to proposal requirements, references and any other factors that may be in the city's best interest. The proposal will be awarded to that responsible, responsive firm whose proposal, conforms to this solicitation and will be most advantageous to the city, with regard not only to price but also to availability of product, location and quality of product considered.

The firm shall have five 5 years of current continued experience with at least one municipal account with minimum populations of 50,000 in the state of Michigan. As of January 1, 2026, the firm shall have an established working office in the tricounty area (Wayne, Oakland or Macomb County) in which to service this account.

The city may terminate a proposal award for the failure to perform a term of the proposal specifications to the satisfaction of the city. The city shall provide ten 10 days advance written notice to the awarded vendor for the failure to perform services or for the violation of any other term of the proposal specifications. Unless futile or the violation is recurring, the city shall provide notice and the opportunity to cure the violation prior to termination. In the event of a dispute, or in order to avoid interruption of service, the city may engage another to perform the work and the awarded vendor shall be responsible for any costs the city incurs as a result of the awarded vendor's violation.

Proposers shall tabulate all questions no later than Tuesday, June 2, 2026 at 2:00 PM local time. The City of Warren will not respond to questions submitted after this date.

Failure to comply with the requirements, procedures, and provide information as requested by this document may result in disqualification. Failure to properly sign the signature page may result in your proposal not being accepted.

The effective dates for the contract are July 1, 2026, through September 30, 2026; October 1, 2026, through December 31, 2026; January 01, 2027, through March 31, 2027; and April 1, 2027, through June 30, 2027.

The bid notice states that terms for payment of invoicing shall be a minimum of net 30 days from the date the invoice is received, and email is the preferred method for invoicing.

The bid notice states that the purchaser reserves the right to select the bidder that is believed to be in the best interest of the city.

The purchaser requires an affidavit from the manufacturer or vendor stating that the liquid aluminum sulfate furnished to the purchaser meets or exceeds these specifications, and an affidavit attesting that all liquid aluminum sulfate supplied under this specification is certified by Underwriters Laboratory or the National Sanitation Foundation to meet NSF Standard 60.

The bid due date is May 28, 2026, at 2:30 PM local time. Bids must be submitted through the secure online bid management website by this date and time.

Payment shall be made within 30 days of the submittal of a correct invoice for goods received.

The bid will be awarded to that responsible, responsive bidder whose bid, conforming to this solicitation, will be most advantageous to the city, price and other factors considered.

In evaluating bids, the owner shall consider the qualifications of the bidders, and where applicable, operating costs, delivery time, maintenance requirements, performance data, and guarantees of materials and equipment. The city may also conduct investigations to assist in the evaluation of a bid and to establish the responsibility, qualifications, and financial ability of the bidders to fulfill the contract.

The city reserves the right to cancel the whole or any part of this contract due to failure by the contractor to carry out any material obligation, term, or condition of the contract. In case of default, the city reserves the right to complete the required work and recover reasonable excess cost from the contractor.

Bidders are strongly encouraged to carefully read the entire invitation for bid. There is no mention of a mandatory or optional site visit.

There is no mention of a requirement to submit samples.

Protests about the bid procedure must be in writing and received by the City of Battle Creek no later than ten (10) working days after notification regarding the contract award decision.

Submission of additional terms, conditions or agreements with the bid document is grounds for deeming a bid nonresponsive and may result in bid rejection. Any unsolicited alternate bid, or any changes, insertions, or omissions to the terms and conditions, specifications, or any other requirements of this bid, may be considered nonresponsive.