Bids are invited for the purchase and delivery of ice cream for Jefferson County Schools. Sealed bids are due by July 13, 2026, at 1:45 PM. Bids will be awarded to the lowest responsible bidder. Samples may be requested. Delivery terms are specified, and no backorders are accepted. Payment terms are net 30 days, potentially extending to 45 days. The contract period is one year from the date of award, with potential for renewal. Vendors must comply with federal, state, and local requirements, including Smart Snack compliance. A list of additional available items can be submitted but will not be a deciding factor in the award.
Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:45 PM. any bids received after the designated date and time, will not be considered.
It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases and school downtime, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.
All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. The quality and grade of all products and services provided by low bidder shall meet all local, state, and federal requirements and inspectionbuilding codes and test, permits, and license. . .
Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. Bid will be awarded, for all items listed to the lowest responsible bidder.
Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified and experience doing business under the same firm name in which the bids are submitted. Required background check: Anyone that performs work at Jefferson County Schools must have a basic criminal background check on file.
Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. Failure to provide a satisfactory substitute will be sufficient reason to terminate this contract.
The board reserves the right to request demonstrations or samples of products or services before an award is made. Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request. Failure to provide the sample s within this timeframe will result in rejection of the product from award consideration.
Bids may be disqualified for failure to mark envelope as required, failure to sign bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to deliver deviations must be identified and documented on the appropriate enclosed form. Failure to do so may result in disqualification of the vendor.
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