Pen Cup Government Bids & RFPs

Proposals must be submitted no later than 3:00 PM on July 31, 2026.

The county's payment terms are net thirty (30) days.

Contractor guarantees for one year from acceptance, or for a longer period stated in the solicitation, all goods, services, and construction offered. This includes a guarantee against defects in material and workmanship.

Proposals will be evaluated based on demonstrated experience (40%), ability to offer recycled materials (10%), cost (35%), MFD participation (10%), and veterans business preference (5%) for the written proposal. Interviews will also be conducted with the top three offerors.

Offerors must have a minimum of five (5) years in business and demonstrate similar experience providing novelty and promotional items. They must also have two (2) years of experience creating a https website for browsing promotional products.

Failure to complete and submit required wage requirements forms may result in the proposal being deemed unacceptable and rejected. Non-compliance with the prevailing wage law can lead to civil action by an aggrieved employee.

There will be an optional pre-submission conference at 9:00 AM on July 7, 2026, via Microsoft Teams meeting.

Protests must be delivered to the Director, Office of Procurement, within ten (10) days after the proposed contract award is publicly posted, or before the solicitation proposal submission due date and time if seeking cancellation or amendment.

Proposals submitted after the due date and time will not be accepted. Failure to be certified as a local small business prior to the bid due date and time will result in rejection. Failure to submit required wage requirements forms may also lead to rejection.

The bid submission due date is April 17, 2026, at 2:00 PM ET. The contract period is for one year from the date of award, with the intent to order portions of the total items in phases not to exceed 12 months from the award date. The bid notice states, due date for bid submission 2:00 p. m. et april 17, 2026 and The contract shall be for a period of one 1 year from the date of the award.

The bid notice states, CCSS payment terms are net 30 days after receipt of a correct invoice or acceptance of goods, whichever is later.

The bid notice states, The bidder warrants to ccs that all items furnished under these specifications will be new, of good material and workmanship, and agrees to replace promptly any part or parts which by reason of defective material or workmanship shall fail under normal use, free of negligence or accident.

The bid notice states, award will be based on the lowest and best bids most advantageous to ccs as determined by consideration of: 1. prices offered. 2. quality of products offered. 3. general reputation and performance capabilities of the bidders.

The bid notice implies qualification through the award criteria, which include general reputation and performance capabilities of the bidders and conformity with terms and conditions of this invitation for bids. It also mentions that qualified bids will be evaluated.

The bid notice states, Samples are not required prior to the bid opening date however, if required later, bidder agrees to furnish samples of items offered at no expense to ccs within fourteen 14 consecutive calendar days after request is made by ccs.

The last day for written questions is April 7, 2026. The bid notice states, last day for written questions april 07, 2026.

The bid notice states that the undersigned further proposes to execute the contract agreement and to furnish satisfactory performance bond within ten 10 working days, excluding Saturdays, Sundays and holidays, after notice of award of contract has been received. The contracts, if any, shall be for a period of one year.

The undersigned further certifies that he as the individual, firm or corporation making this bid is not in arrears or default to the City of Cleveland upon any debt or contract, nor is a defaulter as surety or otherwise upon any obligation to said City, nor has failed to perform faithfully any previous contract with said City and that there is no suit or claim pending as to any such arrears or default.

The undersigned further agrees that if the bid is accepted and contract awarded and he shall fail to execute said contract and furnish the satisfactory bond, as required, within the time above specified, then the City may, at its option, declare the contract abandoned and this bid null and void. Thereupon the penal sum of the bid bond shall become due to the City, or the certified or cashiers check shall be forfeited to and become the property of the City as liquidated damages.

The bid notice states should the contractor consistently fail to meet the specified delivery, texas southern university reserves the right to cancel upon 10 days written notice.

The bid notice states exas southern university intends to award in such a way as to gain the greatest benefit to the end result of this project and therefore the university.