Bms Government Bids & RFPs

Proposals must be received by the purchasing agent no later than 11:00 a. m. on Tuesday, July 14, 2026.

Invoices are to be issued on or before the first of each month for approval by the municipal council on the fourth Wednesday of the month invoiced. Invoices for payments shall be submitted to the director or hisher designee.

The contract term is one year commencing ten days after the contract is awarded. The contractor shall make good all material damaged or destroyed before the final acceptance, the cost thereof shall be included in the prices bid for the various items scheduled in the bid proposal.

The contract, if awarded, will be awarded to the lowest responsible, qualified bidder whose bid complies with the requirements as stated herein.

Bidders are required to comply with the requirements of N. J. S. A. 10:5-31 et seq. and N. J. A. C. 17:27, including equal employment opportunity and affirmative action programs. Contractors must provide copies of their business registration certificates.

The contractor shall forfeit the certified check, cashiers check or bid bond to the city as liquidated damages for such failure or refusal to furnish satisfactory insurance certificate within ten days after notice of acceptance.

Every bidder must visit the locations and carefully examine existing equipment conditions before submitting his bid. Prospective bidders may schedule a site visit by contacting Bernard Herk at ****.

The contractor shall submit all material or equipment samples, certificates, affidavits, etc. , as called for in the contract documents or upon request of the city. No such material or equipment shall be manufactured or delivered, except at the contractors own risk, until the required samples or certificates have been approved in writing by the city.

Bids from bidders who are found to be unqualified and bids not accompanied by all required and properly completed bid proposals and bid documents shall be rejected. A contractor whose lobbyist failed to comply with the provisions of ordinance 39. 1 et. seq. following notice and an opportunity to be heard, shall be disqualified from entering into contracts with the city for a period of two 2 years for each violation.

Bids must be received by the purchasing agent no later than 11:00 a. m. on Tuesday, July 14, 2026.

Invoices are to be submitted on the contractor's standard invoice, previously approved by the city's designee, and will be paid after approval by the municipal council. Failure of the DPW to satisfy this schedule shall not entitle the contractor to late payment charges.

The contract term is one year commencing ten days after the contract is awarded. The contractor is responsible for warranty and closeout documentation.

The contract will be awarded to the lowest responsible, qualified bidder whose bid complies with the requirements.

Bidders must be qualified HVAC contractors and comply with N. J. S. A. 10:5-31 et seq. and N. J. A. C. 17:27. Contractors must also be registered with the Department of Labor pursuant to the Public Works Contractor Registration Act.

Failure to comply with EEO/AA provisions, failure to download bid specifications, or failure to provide required bid documents may result in bid rejection or disqualification.

Prospective bidders may schedule a site visit by contacting Bernard Herk at ****, Monday through Friday, between 9:00 a. m. and 3:00 p. m.

The contractor shall submit all material or equipment samples, certificates, affidavits, etc. , as called for in the contract documents or upon request of the city. No material or equipment shall be manufactured or delivered until required samples or certificates have been approved.

Bids from unqualified bidders, bids not accompanied by all required documents, or bids with attached conditions may be rejected. Failure to comply with lobbyist disclosure ordinance can lead to disqualification for two years.

Responses must be submitted no later than 2:00 PM CT on Monday, July 6, 2026. All responses must be submitted no later than the date and time shown above for consideration.

Invoices will be paid when all required documentation has been received, including authorized schedule of equipment, specific logs, invoices for parts, and authorized specialty services. Inability or failure to produce the required documents will result in rejection of the invoice.

The city requires established warranties for labor, material, equipment, and services performed. The provider will indicate and include in this bid, any and all warranty information related to the scope of work as outlined in this agreement for labor, material, equipment services performed.

Proposals will be evaluated based on qualifications/experience/references (25%), proposed method of service (25%), capability/availability (20%), and cost (30%). The city's purpose in soliciting proposals is to determine and select the best-qualified firm with which to award an agreement at the best possible price.

Respondents shall describe and provide detail of the firm's qualifications and experience, including expertise, training, certifications, and licenses, along with a list of references. Respondents shall describe and provide detail of the firms qualifications and experience to perform this work including expertise, training, certifications, licenses, etc.

The goal is to have everything installed and completed before winter.

The government intends to award a firm fixed price contract for this requirement.

In accordance with FAR ****, all prospective bidders interested in submitting a bid in response to this solicitation must have a current registration in the System for Award Management (SAM). Lack of registration in SAM prior to the bid opening will make an offeror ineligible for award.

Please review the solicitation document for the date, time, and location of the pre bid conference and site visit. Please review the required information that must be submitted to attend the site visit.

The deadline to submit questions and requests for information (RFI) for this requirement is listed within the solicitation documentation, section 00 21 00 Instructions. Questions and RFI submitted after the deadline may not be answered or acknowledged.

Lack of registration in SAM prior to the bid opening will make an offeror ineligible for award.

The budget parameters for this project are between $250,000 and $350,000.

Substantial completion is required by October 15, 2026, and final completion by November 30, 2026.

Payments are made based on certified applications for payment, with retainage of five percent (5%) withheld. Payments are due by the 15th of the following month if the application is received by the 25th.

The contractor warrants that materials and equipment will be new and of good quality, the work will be free from defects, and the work will conform to the contract documents. Warranties are issued in the owner's name or are transferable.

The contract will be awarded to the lowest qualified bidder, provided the bid meets requirements and does not exceed available funds. The owner reserves the right to waive informalities and irregularities.

Bidders must be properly licensed and may be subject to investigation to determine their ability to perform the work. Conditional bids will not be accepted.

Liquidated damages are $2,**** per calendar day for late substantial completion and $1,**** per calendar day for late final completion.

A mandatory pre-bid meeting will be held at the site on Tuesday, June 9, 2026, at 3:00 PM. Attendance is strongly recommended for bidders to become familiar with site conditions.

Bids may be rejected if not accompanied by required bid security, are incomplete, irregular, or nonresponsive. The owner may reject any bid if the investigation of the bidder's qualifications fails to satisfy them.