Bms Government Bids & RFPs

Responses must be submitted no later than 2:00 PM CT on Monday, July 6, 2026. All responses must be submitted no later than the date and time shown above for consideration.

Invoices will be paid when all required documentation has been received, including authorized schedule of equipment, specific logs, invoices for parts, and authorized specialty services. Inability or failure to produce the required documents will result in rejection of the invoice.

The city requires established warranties for labor, material, equipment, and services performed. The provider will indicate and include in this bid, any and all warranty information related to the scope of work as outlined in this agreement for labor, material, equipment services performed.

Proposals will be evaluated based on qualifications/experience/references (25%), proposed method of service (25%), capability/availability (20%), and cost (30%). The city's purpose in soliciting proposals is to determine and select the best-qualified firm with which to award an agreement at the best possible price.

Respondents shall describe and provide detail of the firm's qualifications and experience, including expertise, training, certifications, and licenses, along with a list of references. Respondents shall describe and provide detail of the firms qualifications and experience to perform this work including expertise, training, certifications, licenses, etc.

The goal is to have everything installed and completed before winter.

The government intends to award a firm fixed price contract for this requirement.

In accordance with FAR ****, all prospective bidders interested in submitting a bid in response to this solicitation must have a current registration in the System for Award Management (SAM). Lack of registration in SAM prior to the bid opening will make an offeror ineligible for award.

Please review the solicitation document for the date, time, and location of the pre bid conference and site visit. Please review the required information that must be submitted to attend the site visit.

The deadline to submit questions and requests for information (RFI) for this requirement is listed within the solicitation documentation, section 00 21 00 Instructions. Questions and RFI submitted after the deadline may not be answered or acknowledged.

Lack of registration in SAM prior to the bid opening will make an offeror ineligible for award.

The budget parameters for this project are between $250,000 and $350,000.

Substantial completion is required by October 15, 2026, and final completion by November 30, 2026.

Payments are made based on certified applications for payment, with retainage of five percent (5%) withheld. Payments are due by the 15th of the following month if the application is received by the 25th.

The contractor warrants that materials and equipment will be new and of good quality, the work will be free from defects, and the work will conform to the contract documents. Warranties are issued in the owner's name or are transferable.

The contract will be awarded to the lowest qualified bidder, provided the bid meets requirements and does not exceed available funds. The owner reserves the right to waive informalities and irregularities.

Bidders must be properly licensed and may be subject to investigation to determine their ability to perform the work. Conditional bids will not be accepted.

Liquidated damages are $2,**** per calendar day for late substantial completion and $1,**** per calendar day for late final completion.

A mandatory pre-bid meeting will be held at the site on Tuesday, June 9, 2026, at 3:00 PM. Attendance is strongly recommended for bidders to become familiar with site conditions.

Bids may be rejected if not accompanied by required bid security, are incomplete, irregular, or nonresponsive. The owner may reject any bid if the investigation of the bidder's qualifications fails to satisfy them.

Delivery location is unknown at this time. Contractor must contact the contract specialist before scheduling delivery.

Approved sources must meet the requirements of the TDP. The TDP is source controlled and requires specific access procedures, including a Use and Nondisclosure Agreement (NDA).

Failure to have items inspected and accepted at origin will result in their rejection at the destination, returned at your expense. Failure to retain or provide supply chain traceability documentation, or if the documentation is found unacceptable, may lead to corrective action, including cancellation of undelivered orders or rejection of delivered supplies.

The contract time period of performance will be 30 days upon contract award and notice to proceed.

Billing: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report.

Minimum warranty of one year on all parts, labor, workmanship, and equipment shall be furnished.

Bidders shall be evaluated on past performance, technical capability, and financial capability to perform the requirements of this work.

Potential bidders shall have a field service representative located within 100 miles of the West Haven campus. Bidders shall provide documentation of certification/training on specific equipment. Bidders shall be qualified to perform work on HVAC systems and have completed prior HVAC work for VA Connecticut Healthcare System. Minimum of three years of related experience. Personnel shall have current OSHA 30 and OSHA 10 certification.

Bidders shall perform a mandatory pre-bid walkthrough at 9:30 a. m. on June 5, 2026, at VA Medical Center West Haven. Meet at building 15.

Interested parties not registered in SAM will be ineligible to receive a government contract. Failure to register in Vista may result in exclusion from the issuance of a VA contract.