Pen Stand Government Bids & RFPs

The bid notice does not explicitly state a delivery deadline for proposals. However, it mentions that the contract period is from September 2026 through August 2031.

The bid notice mentions that fees are currently billed as a percentage of actual collections. It also states that direct account payments to the agency will be reported back to the vendor, and fees from those payments should be deducted from the next immediate vendor payment.

The bid notice states that in no particular order, the following factors will be the minimum criteria used in making the RFP selection: price, description of services to be performed, qualifications of the firm and viability of proposed solution, professional personnel, and HIPAA compliance.

The bid notice requires vendors to meet or exceed the minimum requirements and standards set forth in the RFP and BA policy. Specific qualifications mentioned include a complete SOC 2 Type II audit report at the time of proposal submission, and adherence to HIPAA compliance.

The delivery schedule for each item indicates a quantity of 1 with a delivery date of ****, suggesting that specific delivery timelines will be detailed in the contract or statement of work.

The bid notice states that payment will be made by the Federal Bureau of Prisons and mentions payment by electronic funds transfer. Specific terms are not detailed in this excerpt.

The bid notice indicates that the acquisition is unrestricted or set aside for small business, and the method of solicitation is a Request for Quote (RFQ). The award will be made to a responsible entity.

The solicitation is set aside for small businesses, and the offeror must be a responsible entity.

The bid notice incorporates various FAR clauses, which may include penalties for non-compliance, but specific penalty details are not explicitly stated in this excerpt.

The bid notice does not indicate that samples are required.

The bid notice includes FAR clause ****, Protest After Award, which addresses protest procedures, but a specific deadline for challenges is not provided in this excerpt.

The estimated total value of the contract is not specified in this document.

The bid notice states that all deliveries shall be complete within two 2 weeks from receipt of purchase order.

The bid notice states that payment terms are net 45 60 days. Payments are made the day following the regularly held monthly board meeting.

The bid notice states that the contractor shall make available and honor all manufacturers warranties standard and extended.

The bid notice states that contracts may be awarded on an item, group, or total basis whichever is deemed to be in the best interest of the board. The board reserves the right to make multiple awards to two or more companies on the same item or similar item.

The bid notice states that the board reserves the right to reject any bid where evidence or information submitted by the bidder does not provide satisfactory proof that the bidder is qualified to carry out the details of the contract.

The bid notice states that in case of default by the contractor, the board may procure the articles and services from other sources and may deduct the amount of excess cost so paid from any unpaid balance due to the vendor.

The bid notice states that samples may be required to assist in making decisions for awarding of contracts. The samples must be furnished by the time and date specified for the bid opening. Failure to furnish samples may disqualify the bid.

The bid notice states that a protest or notice of other controversy regarding the solicitation must be filed prior to opening. A protest or notice of other controversy regarding an award must be filed promptly within fourteen 14 days after the award.

The bid submission deadline is May 12, 2026, by 10:00 PM CST. Proposals received after the deadline will be returned unopened.

The bid notice states that Net terms are 60 days from receipt of invoice.

The evaluation criteria for determining the highest evaluated proposal include total pricing strategy (50 points), vendors pricing of services (30 points), and vendors past performance with Warren County Schools or an organization of comparable size (20 points).

The board of education reserves the right to reject any proposal where evidence or information submitted by the proposer does not provide satisfactory proof that the proposer is qualified to carry out the details of the contract.

In case of default by the vendor, the board of education may procure the articles or services from other sources and may deduct from any unpaid balance due the vendor the amount of the excess cost so paid.

All questions must be submitted in writing to the proposal submission contact on or before May 4, 2026.