Wood Advertising Government Bids & RFPs

Proposals must be received no later than 4:00 p. m. on August 18, 2026. Late proposals will not be considered.

Proposals will be ranked based on weighted criteria: Media strategy, buying management (25 points), creative design production services (25 points), staff qualifications, experience, references (20 points), pricing (25 points), and technical compliance (5 points). visit the woodlands reserves the right to negotiate nal scope and pricing, reject any or all proposals, waive minor irregularities, request clarications, and award the contract in the best interest of visit the woodlands based on overall value rather than lowest price.

Respondents shall demonstrate relevant tourism and destination marketing experience, including experience with convention and visitors bureaus, destination marketing organizations, municipalities, hospitality organizations, or tourism-related clients. Respondents shall demonstrate: o Relevant tourism and destination marketing experience

Conditional submissions may be cause for rejection. Any conditional submission may be cause for rejection.

The application due date is Wednesday, July 15, 2026, at 4:30 p. m.

Applicants must have a current, active VendorSAP number. all applicants must have a current, active vendorsap number.

The estimated construction cost is $9,600,**** construction cost: 9, 600, ****.

Proposal submission deadline is Thursday, July 9, 2026, by 5 p. m. CST. Proposal submission deadline: thursday, july 9, 2026, by 5 p. m. cst

Proposals will be evaluated based on demonstrated capability (25 points), quality/creativity of work samples (25 points), pricing and overall value (25 points), vendor experience (15 points), and references/past performance (10 points). vendors demonstrated capability to provide the services outlined in the scope of work, including available personnel, equipment, resources and overall responsiveness. 25 points quality, creativity and relevance of work samples and demonstrated experience producing similar video content, including promotional videos, social media reels, recruitment videos, educational content and event coverage. 25 points pricing and overall value of proposed services, including standard rates, deliverables and expedited service options. 25 points experience of the vendor and assigned project personnel in providing similar services for municipalities, public agencies, nonprofit organizations or comparable clients. 15 points references and past performance. 10 points

Vendors must be qualified with experience in video production services for local governments, public agencies, or similar clients. They need to describe their capabilities, equipment, resources, and any relevant certifications. qualified vendors with experience in this type of work and available personnel are invited to submit a proposal for consideration.

Vendors are encouraged to include links to completed video projects or an online portfolio demonstrating their ability to perform the requested services, including examples of social media reels, promotional videos, recruitment videos, educational content, and event recap videos. links to completed video projects or online portfolio

Questions for clarifications are due by Thursday, July 2, 2026, at 5 p. m. CST. questions for clarifications due: thursday, july 2, 2026, by 5 p. m. cst

Noncompliance with submission requirements or contacting township staff outside of designated personnel may result in proposal rejection. Offering gratuities to township officers or employees may lead to agreement cancellation. oncompliance with this provision may result in rejection of the proposal.

The bid notice states that the delivery period of performance is from 03/26/2026 to 05/30/2026, with an estimated delivery date of May 30, 2026.

The bid notice indicates that payment will be made by the Invoice Processing Platform (IPP) and all invoices must be submitted electronically through www. ***. *. *

The bid notice specifies that this acquisition is set aside for women-owned small business (WOSB) and economically disadvantaged women-owned small business (EDWOSB).

The bid notice mentions FAR ****, Protest After Award, dated Sep 2025, which may pertain to challenge deadlines.

The bid notice states the total award amount is $26,****.

The awarded vendor shall deliver the signs and structures to the specified location by May 30, 2026, or earlier.