Wood Protection Government Bids & RFPs

Payments are made on the basis of biweekly estimates of labor performed and material delivered, as determined by the project engineer. Polk County retains not more than three percent from each monthly payment. payments made under contracts for the construction of public improvements. . . shall be made on the basis of biweekly estimates of labor performed and material delivered

Contract award will be determined based on the lowest responsive, responsible bidder. contract award will be determined based on the lowest responsive, responsible bidder.

Bidders must be on the current Iowa DOT list of prospective bidders or furnish equivalent financial statements for review at least 10 working days prior to the letting date. the contractor will be required to be on the current iowa dot list of prospective bidders or furnish equivalent financial statements for review at least 10 working days prior to the letting date.

Liquidated damages in the amount of $2,**** per calendar day will be assessed for each day of noncompliance. liquidated damages in the amount of 2, **** per calendar day will be assessed for each day of noncompliance

Bidders have the right to protest an intent to award within three days of receiving the notification of award. the bidder has the right to protest that intent to award within three 3 days of receiving the notification of award.

Bids will be deemed unresponsive if required documents (bid bond, bidder status form, signature page) are not submitted. if all required documents are not submitted, the bid will be deemed unresponsive and bid pricing will not be opened.

All work must be completed by May 31, 2027: shall be completed no later than may 31, 2027, unless otherwise agreed to in writing by the town.

The contractor must provide a minimum one-year warranty: shall provide a minimum oneyear warranty covering workmanship and the applied floor finish.

Best overall value: proposals will be evaluated based upon the best overall value to the town considering price, quality, warranty, service, availability, past performance, and references.

Contractors should provide experience and references: experience refinishing wood gymnasium or recreational flooring and at least three professional references.

Site visits are available upon request: prospective contractors may request a site visit prior to submission of a proposal.

Questions must be submitted by October 23, 2026: deadline for questions: october 23, 2026.

Late proposals will not be accepted: late proposals will not be accepted and no bids will be accepted once the first sealed bid has been opened.

The county remits vendor payments via electronic funds transfer (EFT) program known as Vendor Direct. any successful bidder that will not accept payment in that method will be considered nonresponsive.

All items delivered must be guaranteed against faulty materials and workmanship. deliveries of incorrect or faulty items will be rejected and returned to sender at vendors expense.

Failure to deliver within specified time may cause cancellation of order and removal from bidders list. any additional costs incurred by the county may be charged to original vendor.

Bids may be rejected for any reason, including inability to determine equivalence. we will be the sole judge of the acceptability and may reject any bid for any reason.