Wireless Camera Government Bids & RFPs

The requested equipment is required to arrive at the VHSO not later than 60 days ARO (After Receipt of Order). he requested equipment is required arrive at the vhso not later than 60 days aro

At a minimum, the TC52AX series is warranted against defects in workmanship and materials for a period of 1 one year from the date of shipment. At a minimum, subject to the terms of zebras hardware warranty statement, the tc52ax series is warranted against defects in workmanship and materials for a period of 1 one year from the date of shipment.

No onsite training will be required. No onsite training will be required.

All post-event work must be completed by December 1, 2026. The successful company or team should be prepared to begin work immediately.

Proposals will be evaluated based on provider capabilities to satisfy requirements, demonstrated related experience and qualified staff (35%), technical approach including proven plan to meet deadlines (35%), cost proposal (20%), and three references for clients from projects/events held within the last three years (10%).

Eligible companies must have 3 years in business, and key staff, particularly the project manager, must have 5 years of experience. Proven experience at this level of production is required.

One onsite walk-thru with GWCC, ARC staff, and ARC event contractor is planned.

Respondents are prohibited from contacting ARC staff, board members, or consultants regarding this solicitation outside of the formal Q&A process. Violation of this provision may result in rejection of the submittal.

Compensation for the services is not expected to exceed $70,500.

The successful bidder must make every effort to be completed by September 14th, 2026. MECA will work with the successful bidder to determine a specific timeline, and work may take place inside of the control room during MECA approved events. Blackout dates for work outside of the control room are August 1, 2026 to August 16, 2026, and September 1, 2026. All work must be scheduled with MECA to accommodate the event schedule, which may require phased completion. The bid notice states, The successful bidder must make every effort to be completed by September 14th, 2026.

The bid notice states, Payment terms will be net 30 days from installation and acceptance by MECA.

The bid notice states, All equipment shall carry a minimum one 1 year manufacturer warranty from the date of final system acceptance. Bidder shall pass through all manufacturer warranties and facilitate claims on MECA's behalf at no charge. Bidder shall provide a minimum one 1 year labor warranty on all installation work covering workmanship defects, incorrect wiring, and programming errors.

The bid notice states, Proposals will be evaluated based on the following criteria: a the company profile, background, experience, and references of the proposing party b service and support c ability to agree to the requested contractual terms and conditions and d financial considerations. Other criteria may be considered by MECA based on the nature of the proposals received.

The bid notice states, Bidder shall have been continuously operating as a professional broadcast and AV systems integrator for a minimum of five 5 years and shall have completed at least three 3 comparable broadcast control room projects professional sports, entertainment, or convention venue within the past five 5 years. Bidder shall be an authorized dealer or integrator for each major manufacturer included in their bid.

The bid notice states, This is a mandatory prebid meeting. All bidders who may wish to provide a proposal must be present at this meeting.

The bid notice states, MECA may at its sole discretion disqualify any proposal, which it deems incomplete or noncompliant.

The delivery schedule requires delivery within 30 days after receipt of order for the 3D mapping laser scanner and warranty, and within 35 days after receipt of order for training.

Payment will be made by the Department of Veterans Affairs Financial Services Center. Invoices shall be submitted upon acceptance of the product. The contract is firm fixed price.

The bid notice specifies a 5-year customer care plan that includes updates and product warranty for the 3D mapping laser scanner, and a 1-year customer care plan for the software.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The evaluation factors are technical capability, past performance, and price, with technical and past performance considered significantly more important than price alone.

Offerors must be registered in the System for Award Management (SAM) and, if applicable, verified in SBA Small Business Search at the time of submission and at the time of contract award. Vendors must also be an authorized distributor and submit their authorization letter from the OEM with their quote.

Offers from non-SAM. gov verified firms will be considered nonresponsive and ineligible for award. Failure to complete specified sections and/or provide OEM letter will be considered nonresponsive and ineligible for award.