Department Of Transportation - Pa - Agency Bids & RFPs

The commonwealth shall put forth reasonable efforts to make payment by the required payment date. The required payment date is: a the date on which payment is due under the terms of the contract b thirty 30 days after a proper invoice actually is received at the bill to address if a date on which payment is due is not specified in the contract a proper invoice is not received until the commonwealth accepts the service as satisfactorily performed or c the payment date specified on the invoice if later than the dates established by a and b above.

When an item is replaced, it shall be replaced with an item of equivalent or superior quality without any additional cost to the commonwealth.

A single award by line item will be made to the lowest responsive and responsible bidder.

In order to be eligible for award, an offeror must be an authorized franchised dealer representing the manufacturer of vehicles offered to the commonwealth.

If the lowest responsible bidder, as determined by the issuing office, withdraws its bid prior to the expiration of the award period or fails to comply with the requirements set forth in the ifb including but not limited to any requirement to submit performance or payment bonds or insurance certificates within the required time period, the bidder shall be liable to the commonwealth for all costs and damages associated with the reaward or rebid including the difference between the bidders price and the actual cost that the commonwealth pays for the awarded items.

There will be no prebid conference for this ifb.

The contractor will have 10 days to deliver all requested mats and rags unless otherwise approved by the Penndot project manager or department designee. upon the submission of the notice of work, the contractor will have 10page 2 days to deliver all requested mats and rags unless otherwise approve by the penndot project manager or department designee.

Invoices are submitted biweekly or monthly. invoices shall be submitted by the contractor on a biweekly or monthly basis for further instructions regarding invoicing, see the contract terms and conditions.

The purchase order will be a single award one vendor, thus, only one supplier will be awarded. all suppliers are required to bid on all lines of the srm electronic solicitation. the purchase order will be a single award one vendor, thus, only one supplier will be awarded.

This bid solicitation has been reserved for small business contracting. his bid solicitation has been reserved for small business contracting.

The contractor may be declared in default and their contract may be subject to cancellation if they fail to mobilize and provide the requested items within the prescribed time. should the contractor fail to mobilize and provide the requested items within the prescribed time, the contractor may be declared in default and their contract may be subject to cancellation as prescribed in the terms and conditions for this ifb.

Site visit is suggested and permitted upon request. site visit is suggested and permitted upon request.

All questions pertaining to solicitation must be made prior to February 12, 2026 at 1: 00 pm EST. all questions pertaining to solicitation must be made prior to february 12, 2026 at 1: 00 pm est.

The bid notice states that each grounds maintenance cycle mowing and weeding must be completed from start to finish on the same day that the cycle is started.

The bid notice states that he contractor will be paid per completed item as documented on the form os501 confirmation of service form.

The bid notice states that all suppliers are required to bid on all lines of the srm electronic solicitation. the purchase order will be a single award one bidder, thus only one supplier will be awarded.

The bid notice states that his procurement is set aside for bid and award for small business only.

The bid notice states that in the event the contractor fails to perform, the contractor shall pay **** per day for each calendar day that the work item remains uncompleted beyond the notice to proceed date. should the contractor fail to complete 3 a cycle within the allotted time the department shall deduct **** per day for each calendar day that the item remains uncompleted.

The bid notice states that site visit is suggested and permitted upon request.

All questions pertaining to solicitation **** must be made prior to **** 1 pm est.

The bid notice states that he department shall add an additional amount of15, 000 to each rolling calendar year on the awarded po.

Services must be provided within 48 hours if requested at the site designated. Services must be provided within 48 hours if requested at the site designated.

The department will pay the contracted vendor per agreed contract price per contracted line item for each item of work. The department will pay the contracted vendor per agreed contract price per contracted line item for each item of work as follows: 1. transmit, for each service call, an invoice detailing the items of work, unit cost, hours per item, charge per item not per manhour, and total charge. indicate the location of work, dates and times worked, and the name of the official authorizing the work. 2. if additional items are requested, indicate as described in section vi. 1 on the invoice. 3. there is no provision for advanced payment. 4. service charges: a. only that time spent at the authorized site in performing service. d. nighttime hours 9: 00 p. m. and 5: 00 a. m. monday through friday, although worknights may vary depending on the operation. e. payment is made based on contracted line item stated.

The award will be offered to one vendor.

The supplier will be required to provide the necessary personnel, accordance with the most current pennsylvania department of transportation specifications, publication pub. 408 section ****, 117**** descriptionthis work is the furnishing and installation of devices to sense the presence or passage of vehicles or **** constructionsection ****, as shown on the standard drawings, and as follows: a vehicular detection section **** in addition, the supplier will be required to provide the necessary personnel, accordance with the most current pennsylvania department of transportation specifications, publication pub. 408 and work zone traffic control guidelines, pub. 213 official traffic control devices, pub. 212 national manual on uniform traffic devices mutcd and pub 234 flaggers handbook, https:www. dot. state. pa. uspublicpubsformspublicationspub20234. pdf as directed to control traffic through work zones and to provide safety for the work forces. all flaggers must be trained and certified as required in publication 408 section **** y.

The bid notice states that services must be provided within 24 hours if requested at the site designated.

The bid notice states that he department will pay the contract unit price per lump sum for each item of work as follows: 1. transmit, for each service call, an invoice detailing the items of work, unit cost, hours per item, charge per item not per manhour, and total charge. indicate the location of work, dates and times worked, and the name of the official authorizing the work. 2. if additional items are requested, indicate as described in section vi. 1 on the invoice. 3. there is no provision for advanced payment. 4. service charges: a. only that time spent at the authorized site in performing service. d. nighttime only hours 9: 00 p. m. and 5: 00 a. m. monday through friday, although worknights may vary depending on the operation. all work will be done during nighttime hours. e. payment is made per lump sum of service per item therefore, no overtime is considered because the department is paying for a service not individual wage.

The award will be offered to one vendor.

The qa period is for the duration of the ifb until february 6, 2026 at 10: 00