Department Of Transportation - Pa - Agency Bids & RFPs

The mowing operations must commence within 7 business days of the notice to start cycle.

The selected contractor will be paid after submitting invoices, provided such invoices are in accordance with the work plan and approved by the commonwealth project manager. Final payment will not be made until all project work has been successfully completed.

The contract is a single award one vendor, thus, only one supplier will be awarded.

This bid solicitation has been reserved for small business contracting. Only those bidders certified as DGS small businesses through the small business contracting program may submit a bid for these services.

Absenteeism which prevents contractor crews from performing work may result in the assessment of liquidated damages, performance issue entry in the commonwealths contractor responsibility program system, and purchase order cancellation.

An optional prebid meeting will be scheduled on January 6, 2026 at 10: 00 am EST via microsoft teams. Please contact miranda alessandrini at mialessand@pa. gov.

All questions pertaining to solicitation **** must be made prior to **** at 10: 00a. m. est.

The bid notice states The contractor shall provide any requested landscape material within ten 10 calendar days of written or verbal notification.

The bid notice states The contractor may invoice the department only after acceptance of the completed contract work.

The bid notice states only certified small businesses are eligible to submit a bid and receive an award.

The bid notice states only certified small businesses are eligible for award.

The bid notice states if, for any reason, the contractor fails to comply with requirements of the contract, section **** of the current penndot specifications, pub 408 shall prevail.

The bid notice states all questions pertaining to solicitation must be made prior to december 31, 2025 at 11: 00a. m. est.

The bid notice does not specify a delivery deadline.

The bid notice states Failure to submit all payment documents will lead to delays in payment of invoices as they will be returned to the contractor for correction.

The bid notice states a purchase order will be issued to the lowest bidder and will be the binding contract.

The bid notice states o be eligible for award a business must be a department of general services dgs certified micro business prior to the bid closing date and time.

The bid notice states a penalty of twohundred dollars **** shall be assessed per occurrence to the contractor, each time grounds maintenance work is not satisfactory performed by the contractor when directed by the district roadside specialist or designee.

The bid notice states all questions pertaining to the solicitation must be made prior to december 15, 2025, at 10: 00a. m. est.

The contractor shall proceed with all due diligence in the performance of the services with qualified personnel, in accordance with the completion criteria set forth in the contract.

The commonwealth shall put forth reasonable efforts to make payment by the required payment date. The required payment date is: a the date on which payment is due under the terms of the contract b thirty 30 days after a proper invoice actually is received at the bill to address if a date on which payment is due is not specified in the contract a proper invoice is not received until the commonwealth accepts the service as satisfactorily performed or c the payment date specified on the invoice if later than the dates established by a and b above.

The contractor warrants that all items furnished and all services performed by the contractor, its agents and subcontractors shall be free and clear of any defects in workmanship or materials. Unless otherwise stated in the contract, all items are warranted for a period of one year following delivery by the contractor and acceptance by the commonwealth.

It is the intent of the commonwealth to make a single award of items listed in the ifb to the lowest responsive and responsible bidder.

To be eligible for selection, a bid must be: a. timely received from a bidder b. properly signed by the bidder.

If any item is not delivered or performed within the contract specified time limits, the delay will interfere with the proper implementation of the commonwealths programs and utilizing the item, to the loss and damage of the commonwealth. The commonwealth and the contractor, therefore, presume that in the event of any such delay the amount of damage which will be sustained from a delay will be **** per day per item, and they agree that in the event of any such delay, the contractor shall pay such amount as liquidated damages and not as a penalty.

There will be no prebid conference for this ifb.

In the event of a controversy or claim arising from the contract, the contractor must, within six months after the cause of action accrues, file a written claim with the contracting officer for a determination.