The State of South Dakota, Department of Social Services (DSS) is requesting proposals for a software solution to integrate with the existing Milestone security camera solution to provide evidentiary storage and sharing that adheres to relevant policies and regulations, including HIPAA and/or FedRAMP. Proposals are due by December 17th, 2025. A nonbinding letter of intent to respond is requested by November 5th, 2025. Proposals must be submitted as PDFs via secured file transfer protocol (SFTP). The contract will begin approximately March 1, 2026, to May 31, 2027, with the option for renewal for 4, one 1 year contracts. The state reserves the right to negotiate on any and/or all components of every proposal submitted.
The bid notice states, he contract resulting from this rfp will be issued for the period beginning approximately march 1, 2026, to may 31, 2027, with the option for renewal for 4, one 1 year contracts to align with the state fiscal year and at the discretion of the state based on performance andor the continued availability of funds.
The bid notice states, he state will make payment for services upon satisfactory completion of the services.
The bid notice states, after determining that a proposal satisfies the mandatory requirements stated in this rfp, the state will use subjective judgment in conducting a comparative assessment of all qualified proposals by considering each of the following criteria: specialized expertise, capabilities, and technical competence as demonstrated by the proposed approach and methodology to meet the project requirements; ability of the offeror and the offerors deliverables to meet all applicable it requirements, as outlined in section 4; resources available to perform the work, including any specialized services, within the specified time limits for the project; record of past performance, including price and cost data from previous projects, quality of work, ability to meet schedules, cost control, and contract administration; availability to the project locale; familiarity with the project locale; proposed project management techniques; ability and proven history in handling special project constraints; approval by bit, who provides an approved or disapproved assessment of an offerors proposal and cost.
The bid notice states, he qualifications of the personnel proposed by the offeror to perform the requirements of this rfp, whether from the offerors organization or from a proposed subcontractor, will be subjectively evaluated.
Offerors may email inquiries concerning this rfp to obtain clarification of requirements. no inquiries will be accepted after the date and time indicated in the schedule of activities.
The total contract amount is an amount not to exceed .
