The Virgin Islands Port Authority (VIPA) is seeking proposals for a comprehensive web-based employee time and attendance system to replace its existing Sage Time platform. The solution must include a web-based platform, vendor-supported biometric time clocks, and integration with the Sage HRMS system. Proposals are due by June 1, 2026, and all questions must be submitted by May 22, 2026. Proposals will be received electronically via VIPA's e-procurement platform. Required attachments include certificates of insurance, trade name, articles of incorporation, good standing, government insurance, SAM debarment, and a Virgin Islands business license. A non-mandatory pre-bid meeting will be held via Microsoft Teams on May 8, 2026.
The proposal response deadline is June 1, 2026, at 04:00 PM AST. The authority is targeting completion and go-live by 2026 Q4.
Vendors must be qualified and provide required documentation including certificates of general liability and professional liability insurance, trade name certificate, articles of incorporation or organization, certificate of good standing, certificate of government insurance, SAM debarment and certification, and a Virgin Islands business license.
A non-mandatory pre-bid meeting will take place via Microsoft Teams on May 8, 2026.
The bid notice does not explicitly mention the submission of samples. However, when asked about providing a sample badge for testing, the response indicated that they currently utilize biometric authentication and intend to maintain biometric-based authentication within the new solution.
Technical questions and questions regarding the bid process or submitting proposals should be submitted under the question tab by May 22, 2026, by 4:00 PM AST.