Camp Coffee Government Bids & RFPs

Letters of interest must be received by November 4th, 2026, at 2:00 PM CST in an opaque sealed envelope. letters of interest must be received by the college by o november 4th, 2026, at 2: 00 pm cst

The selected vendor will pay the college a monthly commission on gross sales in lieu of rent. the selected vendor will pay the college a monthly commission on gross sales in lieu of rent

Vendor must provide consistently reliable services, demonstrate professional behavior, and maintain excellent communication with the college. the selected vendor must provide consistently reliable services for students and staff, demonstrate professional behavior, and maintain excellent communication with the college

Optional site visits are offered on two dates. interested vendors are encouraged to attend an optional site visit and date 1: thursday, october 15, 2026 at 10: 00 a. m. date 2: friday, october 16, 2026 at 2: 00 p. m.

Violating the blackout period may cause disqualification. any such visitation, solicitation, or sales call by any representative of a prospective vendor in violation of this provision may cause the disqualification of such vendors letter of interest

Deliveries of all products are required within 30 days after receipt of a funded award. Deliveries shall be made between 8:00 AM and 2:00 PM CST, and federal holiday deliveries will not be accepted. Delivery schedules must be prearranged with the receiving warehouse.

Invoices must be submitted in accordance with FAR 32. 905b. The government will not pay for services not yet received, accepted, or pre-approved. Invoices shall refer to the contract/purchase order number and be emailed to ***@***. *. * and mpetiz@bop. gov.

Offers will be evaluated based on price and past performance. Past performance will be assessed on a go/no-go basis, considering timeliness of deliveries, order accuracy, and history of contract terminations.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award. Registration must be active at the time of award.

Failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance, which may be used for future award decisions or result in a finding that the quoter is not responsible.

A history of substantial delivery delays, a pattern of incomplete or inaccurate deliveries, or a record of unsatisfactory past performance evaluations or contract terminations will result in a no-go determination, making the offeror ineligible for award.

The bids are due by August 20, 2026, at 4:00 PM Eastern Daylight Time.

Responses must be received by August 18, 2026, 10:30 AM CT. Deliveries are to be made between 7:00 am and 2:00 pm on the date specified on the purchase order, but not between 11:00 am and noon.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act. Invoices must include the contract or purchase order number and describe the work completed.

Exhibit 2 covers warranty resolution. Specific details are not provided in this excerpt.

The award will be made to the bidder who provides the best value to the state, considering the purchase price and whether the bidder meets all requirements of the IFB. This includes meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Products delivered that fail to meet specifications or are not the actual items awarded may be rejected or returned at the vendor's expense.

The document outlines a formal protest procedure in section 19, but a specific challenge deadline is not mentioned.

Failure to comply with IFB instructions, submission requirements, or to submit required documentation by the deadline may result in disqualification. Submitting exceptions to the IFB, making assumptions, or failing to properly and timely notify the sole point of contact of ambiguities can also lead to disqualification.

The estimated historical spend for the same or similar goods or services is $19,000,**** for the period September 1, 2025, through August 31, 2026.