This Request for Proposal (RFP) is for the residence hall snow melt and sidewalk replacement project at Casper College. Proposals are due by May 14, 2026, at 2:00 PM Mountain Time. A non-mandatory site visit is scheduled for May 5, 2026. The project involves demolition of existing sidewalks, installation of a subsurface snow melt piping system, and replacement with new concrete. Bidders must submit a completed bid form, along with all requested documentation. Evaluation will be based on pricing, specifications, qualifications, quality of materials, reputation, experience, subcontracting plans, timeliness, and warranty. The total lump sum price must include all costs. Award will be based on the best value for Casper College, not necessarily the lowest bid. Required documentation for the awarded proposal includes a certificate of insurance, Wyoming unemployment insurance certificate, and workers compensation certificate. A performance and payment bond may be required for proposals exceeding $50,000. All inquiries must be submitted by May 7, 2026.
The bid submission deadline is May 14, 2026, at 2:00 PM Mountain Time. The bid notice states, Proposals are due no later than May 14, 2026, at 2:00 p. m. mountain time.
The bid notice mentions that payments will be based on the bidder's successful completion of deliverables within the stated deadlines and upon the agency's written acceptance of those deliverables or services. It also states, Final payment of 5 of the total contract amount will be made on the 41st day after the first notice of completion and acceptance of all work under the contract has been advertised in a newspaper nearest to the project location **** through 166 117 and ****.
The bid notice indicates that a copy of material and labor warranties must be included with the proposal. It also states that the scope, coverage, and duration of the warranty offered for both materials and labor will be an evaluation criterion.
The award will be based on what is deemed to be in the institution's best interest, and pricing will not be the sole consideration. The bid notice states, he college is not obligated to select the lowest bid but rather the proposal that is deemed to be in the institutions best interest.
The bidder must meet the terms, criteria, and qualifications necessary for this proposal. The bid notice also states, The bidder may be required to submit three 3 letters of reference from past projects similar to the work described in the request for proposal. These projects must have been completed within the last three 3 years.
The bid notice mentions that if a proposal is accepted and the bidder fails to furnish the agreed-upon services, the bidder may be disqualified from future consideration. It also states, If the successful firm fails to maintain comprehensive general bodily injury and property damage liability insurance, workers compensation coverage, or other required insurance coverage, casper college reserves the right to cancel and terminate the contract immediately without notice.
A non-mandatory preproposal meeting and job walk will be held on May 5, 2026, at 2:00 PM Mountain Time. The bid notice states, A nonmandatory preproposal meeting will be held on may 5, 2026, at 2:00 p. m. mountain time in gateway building room 312 of the gateway building on the casper college campus. After the meeting concludes, a job walk will begin for potential bidders to view the work site.
All inquiries related to the RFP must be submitted no later than May 7, 2026, at 2:00 PM Mountain Time. The bid notice states, All inquiries must be submitted no later than may 7, 2026 at 2:00 p. m. mountain time. Questions received after this deadline will not be considered.
