Card Closure Government Bids & RFPs

The desired delivery is seven (7) calendar days after the receipt of a properly executed order. Delivery shall be no later than seven (7) calendar days after receipt of a properly executed order. Failure to adhere to this requirement will result in the termination of the agreement for breach.

Payment will occur no sooner than 30 days after receipt and acceptance of items and/or services or receipt of correct invoice, whichever is later.

Awards will be made in the best interest of the district. The district reserves the right to award by line, by group, all or none.

Bidders must respond online utilizing the e-bid system. Emailed/faxed copies will not be accepted. Bidders must complete and upload the Substitute W9 Plus form and the Federal Work Authorization Program Affidavit.

The district may enforce any and all penalties available under local, state, and/or federal law for employing an unauthorized alien. Failure to adhere to the delivery requirement will result in the termination of the agreement for breach.

If needed, samples will be requested via email after the bid has closed. Samples should be sent promptly after requested. The district will not be responsible for any payment or fees associated with the requested samples. All samples will be sent at the bidder's expense.

Contacting district staff and/or members of the board of education other than the buyer of record violates policy and is strictly prohibited. Taking exceptions and/or deviations may deem your response as nonresponsive. Failure to certify noncollusion will render the bid nonresponsive.

Sealed bids are due Wednesday, May 27, 2026, at 3:00 p. m. est. The preferred installation completion date is July 24, 2026. Sealed bids are due wednesday, may 27, 2026 @3: 00 p. m.

The successful vendor will provide a warranty to replace or repair at no expense any items found defective in materials, workmanship, or damage in shipment for a period of three years from the date of acceptance. The successful vendor will provide in writing to the richmond county board of education. . . a warranty to replace or repair at no expense. . . for a period of three 3 years from date of acceptance

Contract will be awarded based on lowest responsible and responsive bidder meeting specification and overall general value received. A W A R D method: Contract will be awarded based on lowest responsible and responsive bidder meeting specification and overall general value received.

The school system may make investigations to determine the bidder's ability to perform and reserves the right to reject any bid if the bidder is not properly qualified. The richmond county school system may make such investigations as he deems necessary to determine the ability of the bidder to perform the work

Failure of the successful vendor to perform contracted service or deliver merchandise within the required time shall constitute a material breach of contract, and the vendor may be responsible for any damages the school system incurs. Failure of the successful vendor to perform contracted service or deliver the merchandise within the required time shall constitute a material breach of contract.

A non-mandatory pre-bid meeting will be held on Thursday, May 14, 2026, at 2:00 p. m. at Hephzibah Middle School cafeteria. Bidders must satisfy themselves of the accuracy of bid pricing by reviewing the bid specifications and a review of the job site. A nonmandatory prebid meeting will be held on thursday, may14, 2026 @2: 00 p. m.

All requests for clarification or interpretations must be submitted to the business office on or before the close of business May 19, 2026, 5:00 p. m. all requests for clarification or interpretations must be submitted to the business office on or before the close of business may 19, 2026, 5: 00 p. m.

Late bids and proposals will not be accepted and will automatically be disqualified. Failure to comply with the sex offender policy will constitute a breach of contract. Late bids and proposals will not be accepted and will automatically be disqualified from bid consideration.

The bid notice states that the delivery deadline is 15 business days from the delivery of logo artwork to the awarded vendor.

The bid notice states that the City of Edmond uses a Mastercard Purchasing Card for order placement and payment, and suppliers who accept credit cards should anticipate that some or all orders may be paid using the purchasing card. The COE does not pay credit card convenience fees.

The bid proposals must be received by email at ***@***. *. * until April 22, 2026, at 2:00 PM.

Vendors must provide warranty information for 1 year and 3 years on all equipment.

The award shall be made to the responsible vendor whose proposal is most advantageous to the school district, taking into consideration the evaluation factors: cost (25%), project plan (10%), evidence of ongoing support (15%), mechanism for handling warranty repair/replacement (15%), demonstration of compatibility to work with current systems (25%), and references provided for work in Delaware government and K12 locations (10%).

Vendors must be willing to do installation outside of student hours at no additional cost and employees must be able to work in school buildings and pass state requirements.

There will be no prebid meeting.

The districts may also request bidders to submit samples for examination and appraisal. Requested samples shall be submitted at no cost to the districts and may be required by the districts either prior to, at the time of the bid opening, or within ten calendar days following the request.